Dog License Applications 2023

The City of Pittsburgh's Office of Management & Budget, acting on behalf of the Department of Finance, is soliciting bids for a Request for Quote (RFQ #2022-RFQ-235) for Dog License Applications for 2023. The procurement seeks a vendor to provide comprehensive production, printing, imaging, and mailing services for dog license application materials. Specific deliverables include producing approximately 8,500 dog license applications, 8,500 #10 white envelopes, 10,000 #9 plain non-window envelopes, and 12,000 #10 special window envelopes. The vendor must process outgoing mailing names and addresses through postal software, delete addresses outside Pittsburgh, and create an Excel spreadsheet of mailing information. Key requirements include National Change of Address (NCOA) processing, laser/ink jet imaging, form design services, and strict adherence to confidentiality and postal regulations. The bid response deadline is November 16, 2022, at 3:00 pm, with a planned mailing date of November 23, 2022, and the contract is structured as a one-time purchase for the 2023 dog license application billing.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement is focused on a comprehensive mailing and printing service for dog license applications within Allegheny County, Pennsylvania. The vendor must include all transportation, delivery, set-up, and artwork charges in the bid price, with payment terms set at net 45 days. While no incumbent vendor is specified, the project requires the selected vendor to be capable of processing a billing file provided by the Department of Finance and integrating with existing municipal systems for dog licensing. The pricing structure is based on per-unit costs for various line items, suggesting a potential total project value that would cover the production and mailing of approximately 8,500 dog license application packages. Vendors will be evaluated based on their ability to meet the detailed technical specifications, processing requirements, and cost-effectiveness of their proposed solution.