Documented Quote for Colorado Film School Camera Equipment.

The Community College of Aurora's Colorado Film School issued a Documented Quote solicitation for the purchase of camera equipment and accessories intended for instructional purposes. The procurement targeted two complete Sony PXW-FS7 XDCAM Super 35 camera system packages, each including a Sony FE PZ 28-135mm lens, four 128GB XQD memory cards, two memory card readers, four rechargeable batteries, two tripod systems, and three-year warranties covering accidental damage such as drops and spills. All equipment was required to be new, unused, current standard production models with complete manufacturer documentation and inspection coupons provided prior to delivery. Bids were due August 3, 2015, at 10:00 AM MST through the Colorado Vendor Self-Service (VSS) system, with delivery required by August 13, 2015, F.O.B. destination to the CentreTech Campus in Aurora, Colorado. Vendors were required to submit unit prices and total amounts with all shipping and handling charges included in quoted prices, with no additional packing or other fees permitted. Inquiries regarding specifications had to be submitted by July 31, 2015, at 10:00 AM MST. All vendors were required to be registered with the Colorado Secretary of State, submit a W-9 form, certify their business classification status, and comply with State of Colorado Purchase Order Terms and Conditions, with payment established on Net 45 terms.

The State of Colorado applies a five percent preference allowance for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) that meet minimum specifications and provide required Department of Veterans Affairs documentation, and resident bidder preferences apply in cases of tied bids. Vendors were required to comply with Colorado employment eligibility verification requirements under the E-Verify Program or Department program, with natural persons required to certify citizenship or lawful presence in the United States. The procurement budget was valued between $10,000 and $14,999 for the complete camera system packages. The State reserved the right to reject any or all bids, adjust quantities, cancel the solicitation without penalty, and purchase additional equipment at quoted or current market prices for sixty days following the purchase order date. All quoted prices were required to remain valid for sixty days from the bid award date. No incumbent vendors or existing infrastructure integration requirements were specified in the solicitation documents.