Documented Quote - Cameras & Accessories for SCF

The Colorado Department of Corrections is soliciting documented quotes under DQ 27-0143 for cameras, licenses, and accessories to upgrade the security camera system at Sterling Correctional Facility, with quotes due November 4, 2026 at 2:00 p.m. MST through bidnetdirect.com/cdoc. Procurement runs through the State Cooperative Purchasing Alliance (SCF). The DQ identifies no set-asides. Exhibit A lists Service-Disabled Veteran Owned Small Business as an eligible participant category, requiring U.S. Department of Veterans Affairs certification documentation if applicable.

The scope covers 35 fixed-dome AI cameras, 15 180-degree outdoor cameras, and 82 fisheye cameras; 42 10TB hard drives; 6 32-channel NVRs with 16-port PoE switches; 7 managed PoE switches; 20,000 feet of CAT6E plenum cable; 132 embedded NVR camera licenses; and connector packs. Exhibit D specifies Vivotek-series models, but Exhibit A allows equal-quality products if the solicitation is not brand-specific, subject to CDOC compatibility approval. Exhibit A states that CDOC staff will perform equipment installation. Bidders must register with Bidnet Direct, complete Exhibits A through G, and certify Colorado Secretary of State business registration and accessibility compliance under Colorado law and WCAG. Awarded bidders must provide good-standing proof and an insurance certificate before purchase order execution, and contractor personnel entering facilities must pass criminal background checks and sign consent-to-search forms.

Pricing must be firm for the initial purchase order term and must include all delivery fees, including shipping. The CDOC may agree to annual increases of up to 2.5% per fiscal year. The purchase order is a one-time purchase basis with renewal for up to four additional one-year periods, not to exceed five years total, contingent on appropriated funds. Other DOC facilities may place orders during the award period. Suppliers must give at least three calendar days' written notice of delivery delays, and three missed deliveries may result in disqualification from CDOC solicitations for three years or indefinitely.

Award goes to the responsible bidder whose acceptable quote is most advantageous, with price and cost as the primary consideration, followed by sample quality and delivery lead time. Written inquiries closed October 30, 2026 at 12:00 p.m. MST, with responses posted by November 3, 2026. The notice of intent to award is estimated for November 5, 2026, with the purchase order starting November 10, 2026 or later.