Document Scanning Services

The City of Norwalk, located in Fairfield County, Connecticut, is seeking qualified vendors to provide comprehensive document scanning and indexing services through a competitive Request for Proposal (RFP) process. The solicitation, identified as 4370 NORWALK, aims to assist the city in digitizing and organizing its document repository. Vendors must be capable of scanning physical documents and creating an indexed digital archive that meets the city's specifications, which are detailed in Section 2 of the Scope of Work/Project Specifications. The procurement timeline is precise, with the solicitation opening on July 12, 2024, at 5:00 PM EDT and closing on July 31, 2024, at 2:00 PM EDT. A vendor question and answer period is scheduled from July 12, 2024, at 5:15 PM EDT until July 18, 2024, at 2:00 PM EDT, during which potential bidders can seek clarification. Two addenda have already been issued on July 22, 2024, and July 25, 2024, indicating potential modifications to the original solicitation. All interested vendors must submit their proposals through the Bonfire procurement platform at https://norwalkct.bonfirehub.com/opportunities/146643.

The RFP does not specify any specific set-aside designations, procurement preferences for disadvantaged businesses, or restrictions on vendor participation. No information is provided about incumbent vendors or existing document management infrastructure that might require integration. While the solicitation outlines the need for document scanning services, it does not disclose an estimated contract value, budget range, or funding source. The primary point of contact for this opportunity is Sharon Conners from the City of Norwalk Purchasing Department, who can be reached at sconners@norwalkct.gov or 203-854-7712. Interested vendors are advised that questions posted on the original notification website will not be answered and must be submitted through the official Bonfire procurement portal. The city will evaluate proposals based on the vendor's ability to meet the detailed requirements outlined in the Scope of Work, though specific evaluation criteria are not explicitly stated in the available documentation.