Document Scanning for CMS Accounting

This procurement opportunity is a small purchase with sole source conditions being issued by the State of Illinois' Department of Central Management Services (CMS) for document scanning services. CMS requires these services to respond to Freedom of Information Act requests and comply with records retention requirements, and they have used the incumbent vendor, Com Microfilm, for many years. The total value of the sole source contract is $19,997.25, with only minimal increases to cover minimum wage requirements from Com Microfilm's previous state master contract pricing in 2017. CMS is pursuing this sole source procurement while they wait for the Department of Innovation and Technology to finalize a new statewide master contract, which will not allow CMS to have their own multi-year contract in the interim. The deadline for this small purchase opportunity is August 1, 2022.

This contract opportunity does not have any set-aside designations or restrictions on the types of organizations that can respond. Com Microfilm is the incumbent vendor, and CMS has determined that continuing with this familiar vendor is more economically feasible than onboarding a new vendor for the interim period before the new statewide master contract is in place. The awarded contract value is $19,997.25, which falls within the small purchase threshold for the State of Illinois.