Docufree (Formerly Image API, LLC)

The Florida Department of Health, Bureau of Administration, is seeking to renew its subscription to Axiom Pro, a proprietary electronic document management system, along with associated consulting, enhancements, upgrades, and maintenance services. This single-source procurement is being conducted under the authority of Chapter 60A-1.045, Florida Administrative Code, and sections 120.57(3) and 287.057(3), Florida Statutes. The procuring agency has identified Docufree (Formerly Image API, LLC) as the sole capable provider of the required services. The Axiom Pro system serves as the Department's integrated platform for routing, storing, and indexing various documents critical to departmental operations. The contract term is three years, and the procurement was posted on April 3, 2026, at 10:15 AM with a submission deadline of April 24, 2026, at 10:15 AM, providing the statutorily required 15 business day posting period. Prospective vendors are invited to submit information regarding their ability to provide the described commodities and contractual services. The contact for inquiries is Benjamin Roberts, Chief of Procurements and Contracts, at the Department's Tallahassee location.

The justification for this single-source acquisition is based on the vendor's exclusive ability to provide required subscriptions, upgrades, modifications, enhancements, and maintenance for the proprietary Axiom Pro system, which is necessary to maintain continuity of operations and integration with the Department's existing systems and processes. Docufree (Formerly Image API, LLC) is identified as the incumbent vendor and current contractor providing this specialized software-as-a-service solution. The estimated contract value for this three-year renewal is $630,000.00. The procurement documentation does not specify set-asides for disadvantaged enterprises or restrictions limiting participation to particular organization types; however, the single-source designation indicates that only Docufree possesses the requisite capability and proprietary access necessary to fulfill the Department's requirements for maintaining and enhancing its integrated document management infrastructure.