EXP2676-A1_PUR7776 Draft_ Final2.pdf
PDF 132 KB Posted
- Attached to
- Docufree (Formerly Image API, LLC)
- Solicitation number
- SS-15579
- Issued by
- Leon County, Florida
About this file
This is a Description of Intended Single Source Purchase (PUR 7776) filed by the Florida Department of Health, Bureau of Administration, for the renewal of Axiom Pro Software as a Service (SaaS) subscription and related services. The Department seeks to continue its subscription to Axiom Pro, an electronic document management system used to route, store, and index departmental documents, along with associated consulting, enhancements, upgrades, and maintenance services. The contract term is three years. The posting date is April 3, 2026, at 10:15 AM, with a deadline for receipt of information by April 24, 2026, at 10:15 AM, allowing for the statutory 15 business day posting period. The contact for this procurement is Benjamin Roberts, Chief of Procurements and Contracts, at the Department's Tallahassee address.
The estimated dollar amount for this single-source purchase is $630,000.00. Docufree (Formerly Image API, LLC) is identified as the sole provider of Axiom Pro subscriptions and related services, as the system is proprietary and necessary to maintain continuity of operations between the Department's integrated systems and processes. The justification for the single-source acquisition is based on the vendor's exclusive ability to provide the required subscriptions, upgrades, modifications, enhancements, and maintenance for this proprietary system. The procurement is authorized under Chapter 60A-1.045, Florida Administrative Code, and sections 120.57(3) and 287.057(3), Florida Statutes. Prospective vendors are invited to provide information regarding their ability to supply the described commodities or contractual services.
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Text version
PUR 7776 (Eff. 03/2016) Page 1 of 2 60A-1.045, F.A.C.
DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
AGENCY: Florida Department of Health (FDOH)
TITLE: Docufree (Formerly Image API, LLC)
Short description of the commodity or service desired: Axiom Pro SaaS Subscription, additional storage space, and related support/enhancements.
CONTACT
Name: Benjamin Roberts
Address: 4052 Bald Cypress Way, Tallahassee, FL 32399
Telephone: (850)245-4502
Email: BenjaminRoberts@FLHealth.gov
Internal tracking number, if any: EXP2676
Date posted: 4/3/2026@10:15AM Last day for receipt of information: 4/24/2026@10:15AM
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with sections 120.57(3) and 287.057(3), Florida Statutes and will remain posted for a period of at least 15 business days.
Commodity or Contractual Service Required (commodity or United National Standard Products and
Services Code (UNSPSC), manufacturer, model, and description, as appropriate):
81111805: Proprietary or licensed systems maintenance or support
Quantity or Term (as appropriate):
3 years
Requestor (division, bureau, office, individual, as appropriate):
Florida Department of Health, Bureau of Administration
Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):
Florida Department of Health, has a need to renew its subscription, and continue related consulting, enhancements, upgrades and maintenance services for its electronic document management system, Axiom
Pro. Axiom Pro is the existing electronic system utilized by the Department to route, store, and index various documents.
In accordance with Chapter 60A-1.045, Florida Administrative Code, the Florida Department of Health, Bureau of Administration requests authorization to purchase, as a single source, Axiom Pro® Software as a Service (SaaS) subscription renewal from Docufree (Formerly Image API, LLC).
mailto:BenjaminRoberts@FLHealth.gov
PUR 7776 (Eff. 03/2016) Page 2 of 2 60A-1.045, F.A.C.
Intended Single Source:
Docufree (Fomerly Image API, LLC)
Estimated Dollar Amount:
$630,000.00
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):
• Docufree (Formerly Image API, LLC), is the sole provider of Axiom Pro subscriptions, upgrades, modification, enhancements, and maintenance for their proprietary electronic document management system needed to maintain the continuity of operations between the Department’s integrated systems and processes.
Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):
Allegra Small, Chief of Procurements and Contracts
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in s.120.57(3), FS.
File details come from the government source that posted it. Updated .