DOC/flexible food trays and lids/AF

The State of Illinois, specifically the Pontiac Correctional Center located in Lasalle County, is seeking to procure flexible food service trays and lids through a Basic Ordering Agreement (BOA) with solicitation number B-48728. The procurement involves purchasing 21 cases of XtremFlex 4-compartment chocolate brown trays (10.5" X 9" X 2.5"), 21 cases of corresponding frosted lids, 30 cases of XtremFlex 6-compartment chocolate brown trays (14" X 10" X 1 1/4"), and 30 cases of matching frosted lids. Electronic bids must be submitted through BidBuy by July 29, 2025, at 10:00am CST, with vendors required to deliver all requested items within 60 days of contract execution. The contract term runs from final signatures until June 30, 2026, and vendors must provide F.O.B. destination pricing that includes all transportation and handling costs. Deliveries will be accepted Monday through Friday from 8:00 a.m. to 1:30 p.m., excluding state holidays, and the state reserves the right to award the bid in whole or part, with provisions for vendors to provide equivalent products if exact specifications cannot be met.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. The contract is funded through state appropriations for fiscal year 2026 and has a total value under $50,000, which will be awarded through a small purchase procurement method. While no specific disadvantaged enterprise requirements are outlined, the standard terms and conditions document suggests potential opportunities for minority contractors and tax credits for hiring veterans and ex-offenders. Vendors must comply with standard state contract provisions, including potential background checks for personnel, confidentiality requirements, and adherence to all applicable laws. The contract includes standard terms regarding payment processes, warranties, and the state's rights to suspend or terminate the agreement based on performance or budgetary constraints. Interested vendors should carefully review the comprehensive Standard Terms and Conditions document (Version 23.2) which provides detailed guidelines for contract participation.