DOC/dishwashing machine and installation/AF

The Illinois Department of Corrections, specifically the Pontiac Correctional Center located in Livingston County, is seeking to procure an industrial flight dishwashing machine through a small business set-aside procurement. The machine must be an energy recovery type capable of washing approximately 14,000 dishes per hour, with specific temperature requirements including a washing cycle minimum of 150 degrees Fahrenheit, rinse minimum of 160 degrees Fahrenheit, and final rinse of 180 degrees Fahrenheit. Machine specifications include dimensions between 20 feet 6 inches and 26 feet in length and 39-48 inches in width, featuring an automatic soil removal system, delime capability, auto dispensing, blower dryer, capless wash arms, microprocessor controls, and dual rinse system. The vendor will be responsible for complete installation at 700 West Lincoln Street in Pontiac, Illinois, including removal of all construction and installation materials. Installation must occur Monday through Friday between 7:00 a.m. and 3:00 p.m., coordinated through the facility's Chief Engineer. Bid questions are due by November 17, 2025, with final bids submitted electronically through BidBuy by November 21, 2025.

This procurement is exclusively reserved for small business vendors, with the contract term running through June 30, 2026. Vendors must maintain specific insurance requirements, including $1,000,000 per occurrence in General Commercial Liability, $1,000,000 in Auto Liability, and Workers' Compensation Insurance as required by law. Prospective vendors must complete a Vendor Disclosure form and comply with extensive security requirements, including background checks for all on-site employees and obtaining temporary identification badges. No subcontractors are permitted, and vendors must adhere to prevailing wage requirements. While a specific budget range is not explicitly stated, the procurement is a one-time purchase with installation costs included. Vendors must be prepared to provide comprehensive owner and operator manuals with detailed maintenance instructions, and the State reserves the right to terminate the contract for cause or convenience with thirty days' written notice.