DOC SHE/replace walk-in refrigeration equipment/MM

The Illinois Department of Corrections is issuing a Request for Quote to procure refrigeration equipment replacement services for Sheridan Correctional Center's dietary department. The procurement involves the removal and replacement of walk-in refrigeration equipment, including one freezer and three coolers, with new Energy Star-rated equipment that meets FDA food safety requirements and maintains temperatures at or below 41 degrees Fahrenheit for coolers and zero degrees Fahrenheit for freezers. Vendor responsibilities encompass supplying and installing all necessary components, including 3-phase condensers, 1-phase evaporators, thermostats, expansion valves, solenoid valves, line sets, external thermometers, as well as delivery, installation, disconnection, and equipment removal. Required qualifications include proof of necessary licenses, commercial-grade equipment certifications, property damage and public liability insurance with the State named as an additional insured, worker's compensation insurance, and compliance with all local, state, and federal laws. A mandatory pre-bid conference and site visit is scheduled for February 18, 2026, at 8:30 a.m., with bidder registration required by January 6, 2026, at 2:00 p.m. Bids must be submitted by February 24, 2026, at 9:00 a.m., and vendor bids must remain firm for 120 days from opening. The initial contract term commences upon final execution and extends through June 30, 2026, with a maximum total contract term not to exceed ten years, and award will be made to the responsive and responsible vendor submitting the lowest price.

Prevailing wage requirements apply if services are valued over $200 per month or $2,000 per year, and the State has established a Business Enterprise Program participation goal, though specific set-aside percentages are not detailed in the available documentation. Subcontractors are permitted but require prior written approval and must comply with the same certification requirements as the primary vendor. All work must be performed at Sheridan Correctional Center with 100 percent of services performed in the United States. Personnel performing services must pass security background checks, and vendors must disclose names, dates of birth, and Social Security numbers of all on-site employees within five working days of award. All transportation and handling costs are included and payable by the vendor as F.O.B. destination pricing, with invoices submitted to the Business Office upon completion and signed off by the Chief Engineer before processing for payment. The maximum contract amount will be specified by the State prior to execution, and the specific budget range has not been disclosed in the solicitation documents.