DOC PNK 1-YEAR HVAC SERVICE CONTRACT bjl

The Illinois Department of Corrections is seeking a one-year HVAC service contract for the Pinckneyville Correctional Center and DuQuoin IMPACT facility, located in Piatt County. The procurement requires a comprehensive HVAC maintenance and repair service covering chillers, absorption machines, air conditioning units, boilers, pumps, heat exchangers, ventilation systems, and related equipment. The vendor will be responsible for general and emergency service, parts supply, and system maintenance, with all work to be coordinated and approved by the facility's Chief Engineer. Services must be performed during normal business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), with mandatory comprehensive insurance requirements including $1,000,000 in general commercial liability and $1,000,000 in auto liability. The contract opportunity was posted on September 8, 2025, with proposal submissions due by September 19, 2025. Bidders must complete mandatory background checks for all on-site employees, comply with prevailing wage laws, submit detailed service records, and adhere to strict correctional facility security protocols.

The contract is designated as a small business set-aside procurement, which potentially limits participation to qualifying small businesses. Vendors must complete and submit the Standard Illinois Certifications form, which includes 34 specific compliance certifications covering legal, ethical, and operational standards. Specific requirements include no criminal convictions, compliance with employment regulations, equal employment opportunity commitments, and verification of business legitimacy. While the exact maximum contract value is not specified, the pricing is considered estimated and will be funded through the state's General Revenue Fund. The contract includes provisions for termination with cause or convenience and is contingent upon the availability of state appropriations. Vendors must also comply with comprehensive standard terms and conditions outlined in the State of Illinois Chief Procurement Office document, which includes detailed guidelines for invoicing, payment, record retention, and operational expectations.