DOC Modular Panel Systems, Office Furniture and Accessories

The Rhode Island Department of Corrections (DOC) is conducting a Request for Qualifications (RFQ) solicitation to establish a Qualified List of Vendors (QLV) for modular panel systems, office furniture, and accessories specifically for RI Correctional Industries. The procurement, numbered QLV26006203, opened on December 8, 2025, and will close on January 16, 2026, at 11:00 AM EST. Vendors must submit electronic responses through Ocean State Procures, with vendor registration required prior to submission. The initial contract period is anticipated to begin on March 1, 2026, and will run for three years, with potential for two additional 12-month renewal periods based on vendor performance and fund availability. Vendor questions can be submitted through the Q&A Center until December 22, 2025, at 2:00 PM EST. The State reserves the right to make one or multiple awards from this solicitation. Vendors must demonstrate comprehensive insurance coverage, including general liability, workers compensation, automobile liability, crime insurance, and professional liability, with specific minimum coverage amounts detailed in the solicitation.

The solicitation includes specific requirements for Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), mandating that these firms must comprise a minimum of 10% of the total procurement dollar value. Vendors must submit utilization plans to DEDI for review and approval with each award. A contract administrative fee of 0.33% of the annual contract value will be withheld by the State effective January 1, 2026. Delivery terms are specified as Free on Board Destination, with payment terms to be specified by the vendor. While the solicitation does not specify an estimated total contract value, it provides comprehensive guidelines for vendor participation. Vendors must be prepared to provide detailed documentation of their qualifications, insurance coverage, and ability to meet the specific needs of the Rhode Island Department of Corrections' Correctional Industries unit. The procurement appears designed to establish a flexible, multi-vendor approach to acquiring office furniture and modular panel systems with a focus on comprehensive vendor qualifications and diverse business participation.