DOC - Kewanee - Life Safety/fire alarm 3 year contract

The Illinois Department of Corrections (DOC) is seeking a three-year contract for life safety and fire alarm inspection, repair, and maintenance services at the Kewanee Life Skills Re-Entry Center in Henry County. The procurement, identified by bid number 25-426DOC-KEWAN-B-47437, requires a comprehensive service contract for maintaining the facility's Edwards EST3 fire alarm system, including fire sprinkler systems, CCTV, intercom, and door controls. Services will be performed semi-annually, annually, or quarterly, with technicians required to conduct detailed inspections of panel functions, auxiliary monitoring functions, and peripheral devices such as smoke detectors, heat detectors, manual pull stations, and signaling devices. Bidders must provide emergency 24/7 service response within 24 hours and perform all work during normal business hours (Monday through Friday, 7:00 a.m. to 5:00 p.m.), with overtime rates applied for services outside these hours. Electronic bids must be submitted through BidBuy by May 16, 2025, with the bid remaining firm for 90 days after opening, and the state will award the contract to the lowest priced responsive and responsible bidder.

The procurement includes a 5% Business Enterprise Program (BEP) participation goal, with aspirational targets of awarding not less than 30% of the total contract value to businesses owned by minorities, women, and persons with disabilities. Vendors must be registered in the Illinois Procurement Gateway and submit a comprehensive Utilization Plan demonstrating compliance with diversity requirements. The contract requires vendors to undergo background checks, comply with facility security protocols, and provide detailed documentation of all inspections and repairs. Subcontractors are permitted with proper notification and disclosure. Vendors must carry comprehensive insurance, including $1,000,000 per occurrence in General Commercial Liability and $1,000,000 in Auto Liability. While a specific contract value is not explicitly stated, the procurement allows for a maximum total contract term not exceeding ten years. Notably, vendors who hire qualified veterans and certain ex-offenders may be eligible for tax credits, adding an additional incentive for participation in this state contract opportunity.