DOC-Jack CC-Repair/Upgrade Kitchen Fire Suppression System-SM

The Jacksonville Correctional Center (JCC) in Mercer County, Illinois, is seeking a qualified vendor to repair and upgrade the kitchen fire suppression system to meet current NFPA and ADA requirements. The procurement is structured as a Request for Quote (RFQ) for a one-time project involving comprehensive modifications to the existing Ansul fire suppression system in the dietary area. Specific deliverables include lowering 6 remote manual pull stations, replacing detection lines and components, plugging exposed hood holes, adding nozzle protection to tilt skillets, re-piping systems, and upgrading system components. A mandatory pre-bid conference and site visit is scheduled for September 16, 2025, at 10:00 am, with attendance limited to three participants per vendor. Bids must be submitted by September 23, 2025, at 11:00 AM, with the contract term extending through June 30, 2026. Evaluation criteria will focus on the lowest responsive and responsible bid, with vendors required to demonstrate compliance with prevailing wage requirements and facility-specific security protocols. Vendors must provide certificates of insurance and successfully pass background checks to be considered for the contract.

The contract appears to be restricted to direct vendors, with no subcontractors permitted, and will be 100% performed at the Jacksonville Correctional Center. Funding sources are anticipated to be state appropriations, with potential federal funding involvement, though the exact award value will be determined during the bidding process. Vendors must be prepared to comply with strict facility security protocols and labor regulations. The state reserves the right to terminate the contract for convenience or due to funding constraints, which suggests potential budget flexibility. While no specific set-aside designations for disadvantaged enterprises are mentioned, vendors should be prepared to provide comprehensive documentation demonstrating their capability to perform the specialized fire suppression system upgrade. The project represents a critical infrastructure improvement for the correctional facility, focusing on safety and compliance with current fire protection and accessibility standards.