DOC Household and Dormitory Furniture Supplemental Solicitation

The Rhode Island Department of Corrections is soliciting proposals from qualified vendors to supply household and dormitory furniture through a supplemental Qualified List of Vendors (QLV) procurement (QLV26006334). This supplemental solicitation establishes additional qualified vendors beyond those selected in the initial solicitation (QLV26006204), and vendors already awarded under the primary solicitation are not required to respond. The solicitation opened January 30, 2026 at 2:30 PM EST and closes February 27, 2026 at 2:00 PM EST, with a vendor question-and-answer period running from January 30 through February 17, 2026. All proposals must be submitted electronically through Ocean State Procures at www.ridop.ri.gov. The initial contract period is anticipated to begin March 1, 2026 for three years, with options to renew for up to two additional 12-month periods based on vendor performance and fund availability. Awarded vendors must maintain specified insurance coverage including general liability ($1,000,000 per occurrence), workers compensation ($100,000 each accident), automobile liability ($1,000,000 combined), crime insurance ($500,000 per occurrence or 50% of contract amount, whichever is greater), and professional liability ($2,000,000 per occurrence and aggregate). All costs associated with proposal development are the responsibility of vendors, and proposals remain irrevocable for 180 days following the opening date.

The State has established a Minority Business Enterprise (MBE) utilization requirement mandating that all awarded vendors develop and submit MBE Utilization Plans ensuring a minimum 10% MBE participation in the dollar value of the procurement. Delivery terms are specified as Free On Board Destination with vendor-specified payment terms, though a 0.33% contract administrative fee effective January 1, 2026 will be withheld from all invoice payments. No specific budget range or award value is stated in the solicitation documents. The State reserves the right to make one or multiple awards and reject any or all bids at its sole discretion. While no incumbent vendors are identified in the available documentation, interested vendors should consult the full solicitation through the Ocean State Procures system or by contacting the Department of Corrections directly for additional technical specifications and detailed evaluation criteria.