DOC-DIX- Elevator Repairs and Annual Inspections-JS

The Illinois Department of Corrections, specifically the Dixon Correctional Center located in Livingston County, is seeking a three-year contract for elevator repair and annual inspection services covering four hydraulic elevators situated in Buildings 49, 108, and 109. The procurement requires a comprehensive service provider capable of performing annual Category 1 Governor and Safety Tests, responding to service calls within 24 hours, and maintaining detailed service records for passenger and freight elevators ranging from 1964 to 2023 vintage. Vendors must provide all labor, parts, and materials for maintenance and repairs, with work to be completed during normal business hours (Monday-Friday, 7:00 a.m. to 3:30 p.m.), with emergency service availability outside standard hours. The Request for Quote (RFQ) requires bidders to submit proposals by April 16, 2025, at 1:00 p.m., with bid firmness maintained for 120 days. Evaluation criteria will likely include compliance with technical specifications, insurance requirements, and ability to meet stringent security and background check protocols for correctional facility access.

No specific set-aside designations for disadvantaged enterprises are explicitly mentioned in the documents. Vendors must provide a certificate of insurance with $1,000,000 in general commercial liability and auto liability coverage, along with worker's compensation insurance as required by law. Subcontracting is expressly prohibited, and all potential contractors must complete comprehensive background checks and security screenings for employees performing work at the correctional center. The contract will be funded through state appropriations, with potential termination if funding becomes unavailable. While a specific award value is not detailed, the procurement involves four elevators requiring annual inspections and as-needed repair services, suggesting a moderate-value contract. Successful vendors must complete the Standard Illinois Certifications, which include 33 specific compliance areas covering legal, ethical, employment, tax, and operational standards, with potential penalties for non-compliance including contract voiding, suspension, or debarment.