DOC-DIX- Elevator Repairs and Annual Inspections-JS

The Illinois Department of Corrections, specifically the Dixon Correctional Center, is seeking a three-year contract for elevator repair and annual inspection services for four hydraulic elevators located in Buildings 49, 108, and 109. The procurement requires a vendor to provide comprehensive maintenance, including annual Category 1 Governor and Safety Tests with third-party witness inspections for three passenger elevators and one freight elevator. Required services must be performed Monday through Friday from 7:00 a.m. to 3:00 p.m., excluding state holidays, with emergency response mandated within 24 hours. The vendor must provide all necessary labor, parts, and materials without subcontracting, using genuine manufacturer parts or acceptable substitutes. All services must be performed within the United States, and the vendor must comply with prevailing wage requirements. The Request for Quote (RFQ) requires submission through the BidBuy system by February 21, 2025, at 1:00 p.m., with the elevators ranging from units installed in 1964 to newer units installed in 2023.

This procurement opportunity is designated as a Small Business Set-Aside, which may limit participation to qualifying small businesses. Vendors must meet specific insurance requirements, including $1 million per occurrence for General Commercial Liability (with a $2 million annual aggregate) and $1 million for Auto Liability, as well as Worker's Compensation coverage. Additional vendor qualifications include certifications covering financial requirements, ethical conduct, compliance with the Illinois Human Rights Act, and confirmation of no felony convictions within the past five years. For contracts over $5,000 with 25 or more employees, vendors must provide a drug-free workplace and potentially register with the State Board of Elections. While no specific budget range is explicitly stated, the contract will cover maintenance and repair services for four elevators across three buildings. The procurement follows standard Illinois state contracting protocols, requiring adherence to the State of Illinois Standard Terms and Conditions and comprehensive vendor certifications.