DOC - Danville Dietary Hot Box RCD

The State of Illinois, specifically the Danville Correctional Center in Vermilion County, is seeking to procure six (6) Vulcan VBP13ES Full Height Insulated Mobile Heated Cabinets through a small purchase procurement process. The solicitation (Contract Number 25-426DOC-DANVI-B-47332) requires electronic bid submissions through BidBuy by 11:00 am CDT on 4/22/2025, with a delivery timeline of no later than 30 days from contract execution. The specific equipment requirements include 208VAC single phase power, 5-inch casters, and reversible doors, with the option for agency-approved equivalents. Vendors must submit comprehensive bids that meet the detailed specifications outlined in the Basic Ordering Agreement (BOA), with deliveries accepted Monday through Friday between 9:00 a.m. and 3:00 p.m., excluding state holidays. The contract term will commence upon final signatures and conclude on 7/30/2025, with all transportation and handling costs to be included in the bid price.

While no specific set-aside designations or restrictions on vendor types are explicitly mentioned, the procurement follows standard State of Illinois procurement guidelines that typically emphasize minority contractor initiatives and prevailing wage requirements. The contract is valued under $50,000 and will be funded through the State of Illinois Fiscal Year 2025 budget. No subcontractors are anticipated for this procurement, and vendors must comply with comprehensive insurance and indemnification clauses, including mandatory insurance coverage of $1,000,000 for general commercial liability and auto liability, and worker's compensation insurance. The solicitation includes standard terms and conditions that require vendors to maintain appropriate certifications, undergo potential background checks, and adhere to state procurement regulations. Pricing will be F.O.B. DESTINATION, with bids expected to include all associated costs for the mobile heated cabinets to be delivered to the Danville Correctional Center's warehouse receiving dock.