DOC Danville - Danville ICI Embroidery Machines - TRB

The State of Illinois, specifically the Danville Correctional Center in Vermilion County, is seeking to procure two Melco EMT 16X Embroidery Machines through a small purchase procurement method. The contract (No. 25-426DOC-DANVI-B-47322) is a Basic Ordering Agreement with electronic bid submissions required through the BidBuy system, with all potential vendors needing to be registered in advance. Bids are due by 10:00 am CDT on April 22, 2025, with the contract term beginning upon final signatures and ending on July 30, 2025. Delivery of the machines must be made to the facility's warehouse receiving dock within 30 days of contract execution, with deliveries accepted Monday through Friday from 9:00 a.m. to 3:00 p.m., excluding state holidays. The procurement is funded through state funding for fiscal year 2025, with pricing requirements specified as F.O.B. DESTINATION, including all transportation and handling costs to be paid by the contractor.

While no specific set-aside designations or restrictions on vendor types were explicitly mentioned in the documents, the procurement follows standard State of Illinois contracting protocols. The total contract value appears to be under $50,000, positioning it as a small purchase procurement. The contract includes standard state terms regarding payment, invoicing, confidentiality, warranties, and compliance with state and federal regulations. Vendors will be required to maintain standard insurance coverage, with the state reserving the right to award the bid in whole or in part. The procurement is subject to the comprehensive Standard Terms and Conditions outlined in the accompanying document, which includes provisions for minority contractor initiatives, prevailing wage compliance, and potential federal funding considerations. Vendors must be prepared to meet rigorous administrative, legal, and operational requirements typical of Illinois state government contracting.