DOC clear duffle and lunch bags

The Rhode Island Department of Corrections (RIDOC) is seeking a vendor to supply 1,000 clear large heavy-duty duffel bags and 1,000 clear lunch bags through a Request for Quotation (RFQ) solicitation. The duffel bags must be approximately 17" x 12" x 12" with shoe compartments, reinforced double stitching, and double-backed nylon webbing, while the lunch bags should measure approximately 11"W x 9"H x 6"D, featuring adjustable shoulder straps and front storage compartments. The bags must be constructed of BPA and lead-free materials. The solicitation is open from February 6, 2025, to March 6, 2025, with a vendor question period from February 6 to February 21, 2025. The initial contract term will span three years beginning in Spring 2025, with potential for two additional 12-month renewal periods based on vendor performance and funding availability. Delivery of the bags will be to the DOC Central Distribution Center in Cranston, RI, with deliveries accepted Monday through Friday between 7:00 a.m. and 2:00 p.m. Vendors must submit electronic bids through the Ocean State Procures system and provide comprehensive product specifications with their proposals.

The procurement includes a significant set-aside requirement, mandating a minimum of 15% contract value for Minority Business Enterprises (MBEs). Vendors must meet substantial insurance requirements, including $1,000,000 in liability coverage per occurrence, workers compensation coverage, $1,000,000 in automobile liability, and $2,000,000 in professional liability coverage. To participate, vendors must be registered in the Ocean State Procures electronic procurement system and demonstrate the capability to meet detailed product specifications. While specific award values are not explicitly stated, the procurement involves 1,000 units each of duffel bags and lunch bags, suggesting a potentially significant contract value. The solicitation appears to be a competitive bid process open to qualified vendors who can meet the technical specifications, insurance requirements, and MBE participation goals. All bid submissions must be comprehensive, including detailed product information, and will be evaluated based on the ability to meet the RIDOC's specific requirements for clear, durable, and functional bags for correctional facility use.