DOC-26-034R Integrated Detention Security Solutions

The Commonwealth of Virginia Department of Corrections, Procurement and Risk Management is issuing Invitation for Bids (IFB) DOC-26-034R to procure integrated detention security solutions for statewide use across Middlesex County and Snowville CDP. The solicitation seeks competitive sealed bids for detention-grade doors, hinges, locks, door pulls, door frames, security electronics for control and monitoring, intercommunication systems, and associated installation, repair, and maintenance services from manufacturers including Portland Security Alarm, Southern Folger Detention Equipment Company, Brinks Locks, Artech Locks, Assa Abloy, h.e.s. Locks, Magnalock, and approved equivalents. The procurement is organized into six lots: electromechanical locks with two keys, mechanical locks with two keys, sliding devices for interior cell and corridor door operators, accessories, repair services, and percentage discounts for non-scheduled products, with bidders not required to bid on all lots but required to submit pricing for all line items within selected lots. All goods and services must meet or exceed ASTM International standards and be certified by Underwriters Laboratories (UL), with pricing based on a percentage markup or discount applied to Original Equipment Manufacturer published prices or catalog prices on a firm fixed and all-inclusive basis that encompasses equipment, freight, fees, charges, and surcharges. Sealed bids must be submitted through the Commonwealth's eVA procurement portal by April 20, 2026, at 10:00 am Eastern Time, with public bid opening scheduled for the same date at 10:00 am Eastern via Microsoft Teams, and the contract will be awarded to the lowest responsive and responsible bidder meeting all requirements.

Bidders must be registered in eVA, possess valid Virginia contractor licenses with appropriate electrical and electronic security system installation classifications, and submit manufacturer authorization letters, current or recent account references, and a Small Business Subcontracting Plan with a statewide goal of 42% small business utilization. Minimum insurance requirements include Workers' Compensation, Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit if applicable), and contractors must comply with drug-free workplace requirements, PREA training, background investigations, and DOC security rules and regulations. The initial contract term is one year with options to renew for four successive one-year periods, subject to satisfactory performance and price adjustments limited to the CPI-U Consumer Price Index percentage change for the "Other Goods and Services" category, and the Commonwealth reserves the right to make multiple awards to the lowest responsive and responsible bidders. No specific budget range or award value is stated in the solicitation documents, and the contract allows for approved substitutions that meet or exceed specifications, with the agency reserving the right to modify, add, or remove items during the contract term to meet changing operational requirements. Payment will be made within thirty days after invoice receipt following acceptance of goods and services, with all bid prices required to be FOB destination and include standard shipping costs.