DOB ITE01 Printer RFQ for Non-Boston Locations

The Massachusetts Division of Banks (DOB), a component of the Executive Office of Economic Development (EOED), has issued a Request for Quote (RFQ) seeking qualified bidders to provide multi-function printer/copier replacements for three non-Boston locations. The procurement requires replacing one printer at facilities in Lakeville, Woburn, and Springfield, with specific technical requirements including 1200 x 1200 dpi print resolution, up to 60 ppm output speed, automatic duplexing, single-pass document feeding, and 120 ipm scan speed. The RFQ was issued on October 31, 2025, with responses due by November 12, 2025, at 5:30 p.m. EST via the COMMBUYS platform. The initial contract period will run from January 1, 2026, through June 30, 2026, with two optional one-year renewals possible, potentially extending the contract to June 30, 2028. Evaluation criteria include 5 points for company overview, 10 points for organizational experience, 20 points for bid response, 25 points for the Supplier Diversity Plan (SDP), and 40 points for cost. Bidders must submit firm, fixed-price bids with itemized pricing and provide three references from comparable organizations served within the past five to ten years.

The procurement is subject to the Massachusetts Small Business Purchasing Program (SBPP), with preference given to SBPP-registered businesses if the bid is under $250,000. All bidders must complete an SDP committing to a minimum of 1% of contract spending with Supplier Diversity Office-certified diverse business enterprises or non-profit organizations. The contract is limited to use by the DOB/EOED-Secretariat of Economic Affairs, with a single contractor targeted for award, though the Purchasing Department retains discretion to award additional contractors if beneficial to the Commonwealth. The procurement falls under Massachusetts Executive Branch Goods and Services procurement law and requires compliance with environmentally preferable product standards under Executive Order 515. The notification of the apparent successful bidder is estimated for November 18, 2025, with an estimated contract start date of December 15, 2025. While no specific budget range is explicitly stated, the procurement involves replacing three multi-function printers across different DOB locations, suggesting a moderate-scale technology refresh project focused on standardizing printing infrastructure across non-Boston facilities.