DNR WSRC Gift Shop Concession

The Illinois Department of Natural Resources is soliciting bids under Invitation for Bid 27-422DNR-DIREC-B-54723 to award a gift shop concession at the World Shooting and Recreational Complex in Sparta, Illinois, with bids due November 18, 2026. Bidders must indicate any claims for the Illinois Business Preference or Domestic Product Preference, with supporting documentation where applicable. The award goes to the highest-priced responsive and responsible bidder, and bids must remain firm for 90 days from opening.

The term runs January 1, 2027 through December 31, 2031, with an option to renew for five additional years in one or more increments at the State's discretion, not to exceed ten years total. The vendor pays a fair annual rent of no less than $3,000, due on or before September 1 each year. The highest bid is determined by the sum of initial five-year payments plus renewal five-year payments. The estimated contract value exceeds $50,000.

The vendor sells souvenirs, books, apparel, home decor, collectibles, gifts, sporting goods, novelties, newspapers, and postcards during scheduled WSRC events, including SCTP Regionals (May, 2 days), ATA US Open (late May, 5 days), SCTP State (late June, 3 days), AIM Championships (late July, 5 days), Grand American (late July to early August, 11 days), and ACUI College Championships (mid-October, 3 days). Event-day hours are mandatory from 8:00 a.m. to 5:00 p.m.; year-round operation is optional. Bidders must have a minimum of three years of business management experience and provide proof. The vendor supplies labor, operational supplies, maintenance, equipment, internet and telephone service, janitorial services, pest control, and refuse removal to the dumpster. IDNR provides electricity, water, sewer, building maintenance, parking lot and road maintenance, public restroom cleaning, and exterior garbage removal.

The vendor must maintain general commercial liability insurance of $1,000,000 per occurrence with a $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence naming IDNR as additional insured, and workers' compensation coverage. A $15 Minority Contractor Opportunity Initiative fee is deducted from the awarded vendor's first check. The contract is contingent on appropriation and may be terminated for convenience on thirty days' notice. The contract may be partially or fully funded with federal funds.

Bids are submitted electronically through BidBuy and must include a Vendor Disclosure or IPG Active Registered Vendor Disclosure, an Offer to the State of Illinois, and applicable Business Enterprise Program or Veterans Small Business Program Utilization Plans. Pricing is entered in the Quote Items tab. Pre-submission meetings are noted in the BidBuy posting, and written questions are due no later than 7 days after any such meeting. No bid bond or performance bond is required.