DNR - Single Occupancy Lodging near Detroit Lakes

The Minnesota Department of Natural Resources (DNR) is soliciting proposals for single occupancy lodging near Detroit Lakes for a conference scheduled from September 30 through October 3, 2024. The procurement seeks accommodations for up to 36 attendees within 30 miles of 1000 US Hwy 10 in Detroit Lakes, Minnesota. Required deliverables include lodging rooms that meet specific conference needs, including a general session room, registration area, and necessary audio-visual equipment and technical support. Vendors must submit electronic responses through the SWIFT portal by August 14, 2024, at 2:00 PM Central Time, with the DNR serving as the sole determiner of vendor specification compliance. The contract period is set from August 20, 2024, through December 31, 2024, with specific requirements including clean, well-maintained facilities that can adequately accommodate the conference attendees. Evaluation criteria will focus on meeting the detailed specifications outlined in the SAMPLE contract, particularly Exhibit C and Exhibit C Supplement 1, with emphasis on facility appropriateness and ability to support the conference's logistical needs.

The DNR actively encourages participation from small, minority-owned, women-owned, and veteran-owned businesses, aligning with the state's Small Business Procurement Program. No incumbent vendors are identified in the solicitation documents, and there are no specified restrictions on business size or type beyond the encouragement of diverse business participation. The procurement allows for only one purchase order per vendor, with full payment to be made after all items are received and approved, and no partial payments will be permitted. While specific budget ranges are not explicitly detailed, the pricing schedule requires vendors to provide nightly room rates inclusive of all taxes, fees, and service charges. The state reserves the right to reject any or all responses and to cancel the solicitation if deemed necessary. Insurance requirements and compliance with state and federal regulations, including the Americans with Disabilities Act, are mandatory for potential vendors. The DNR's approach suggests a competitive but inclusive procurement process designed to secure appropriate lodging while supporting diverse business participation.