DNR RFB Whitewater SP Nature Store AC Replacement

The Minnesota Department of Natural Resources (DNR) has issued a Request for Bid (RFB) for the Whitewater State Park Nature Store Air Conditioning Replacement project, located in Wadena County. The procurement seeks a qualified contractor to provide comprehensive services including permits, inspections, labor, equipment, materials, tools, transportation, and PCA disposal for installing a new heat pump/mini split system to replace a failed AC unit. Interested bidders must submit electronic responses through the Swift Portal between April 15, 2025, and April 21, 2025, with a project completion due date of May 23, 2025. Contractors can schedule a site visit by contacting Roy Daily at 651-396-9510 or Roy.Daily@state.mn.us. The DNR will evaluate bids based on compliance with specifications, with the award going to the lowest responsible vendor meeting all requirements. Bidders must include comprehensive unit pricing that covers all associated costs, including labor, materials, transportation, equipment, sales tax, and use tax. All responses must be submitted electronically, with no email or fax submissions accepted.

The solicitation includes provisions for Minnesota resident vendor and veteran-owned small business preferences, potentially offering advantages to qualifying businesses. Contractors must be registered with the Department of Labor and Industry and provide proof of insurance. The state reserves the right to award items separately or by grouping, depending on what is most advantageous. While a specific budget range is not explicitly stated, the procurement is for a complete air conditioning system replacement at the Whitewater State Park Nature Store. Contractors needing assistance with registration or response submission can contact the Contractor Assistance Help Desk at 651-201-8100, Option 1. Failure to respond to the latest event version may result in bid rejection, and vendors are responsible for reviewing all attached documents and complying with all event requirements. The DNR will be the final arbiter of whether a vendor meets the specified specifications.