DNR_RFB_Whitewater_SP_Nature_Store_AC_Replacement.pdf

Event Description 2025-811 Whitewater State Park Nature Store Air Conditioning Replacement

The Department of Natural Resources is seeking bids for: the permits, inspections, labor, equipment, materials, tools, transportation and PCA disposal necessary in providing and installing a new heat pump/mini split system to replace the current failed AC unit.

For a site visit, Roy Daily at 651-396-9510 or Roy.Daily@state.mn.us.

All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1.

Failure to respond to latest event version may result in bid rejection.

Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event.

Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project.

Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Once you have completed and submitted your response, you will receive a system confirmation message that your response has been ‘accepted’. Print and save the confirmation for your file. If you’re having trouble submitting your response, call the Help Desk at 651-201-8100 – Option No. 1.

General Comments

- 2025-811 Specifications and Terms

General Questions Question Response

GENERAL TERMS:

Do you accept the General Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the General Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Event Details

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 1 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

Response Comments

SPECIAL TERMS:

Do you accept all the Special Terms and Conditions stated in the Event? If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the Special Terms and Conditions. Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

SPECIFICATIONS:

Do you meet the specifications called for in the event?

If no, detail all exceptions. All exceptions must be detailed in the space provided below. If no exceptions are detailed below your response will be held in strict compliance with the specifications. Exceptions detailed in other locations within the response will not be considered.

WARNING: Any exceptions taken may be cause for rejection of your response or portions thereof.

Yes

Response Comments

CONTRACT OBLIGATION:

Name, Title, e-mail and Phone number of individual authorized to contractually obligate company.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 2 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

PREPARED BY:

Enter the name, title, email, and phone number of the individual who prepared the response.

Response Comments

AUTHORIZED TO SUBMIT:

By selecting the Yes button, you are officially approving the document and indicating you are authorized to submit this document on behalf of your entity or organization.

Yes

Response Comments

PROJECT CONTACT PERSON:

Enter the name, title, email, and phone number of your contact person during the project.

Response Comments

COMPLETION DATE REQUIREMENTS:

Can you meet the completion date as stated in the solicitation?

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 3 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Yes

Response Comments

STATE OF MINNESOTA RESIDENT VENDOR

In accordance with Laws of Minnesota 2013, Chapter 142, Article 3, Section 16, amending Minn. Stat. § 16C.02, subd. 13, a “Resident Vendor” means a person, firm, or corporation that:

(1) is authorized to conduct business in the state of Minnesota on the date a solicitation for a contract is first advertised or announced. It includes a foreign corporation duly authorized to engage in business in Minnesota;

(2) has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid or proposal for which any preference is sought;

(3) has a business address in the state; and

(4) has affirmatively claimed that status in the bid or proposal submission.

To receive recognition as a Minnesota Resident Vendor ( “Resident Vendor”), your company must meet each element of the statutory definition above by the solicitation opening date and time.

Resident Vendor status may be considered for purposes of resolving tied low bids or the application of a reciprocal preference.

Are you claiming Resident status?

BY ANSWERING ‘’YES’’ TO THIS QUESTION, YOU ARE

CERTIFYING YOUR COMPLIANCE WITH THE REQUIREMENTS SET

FORTH HEREIN AND CLAIMING RESIDENT VENDOR STATUS IN

YOUR BID OR PROPOSAL SUBMISSION

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 4 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

VETERAN-OWNED SMALL BUSINESS PREFERENCE:

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.

6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.

If you are claiming the veteran-owned preference, attach all required documentation to the Trade Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.

I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 5 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

ORGANIZATION LEGAL DESCRIPTION:

Select the appropriate legal description of your business organization. Select One

Options: Independent Contractor Sole Proprietor Corporation Incorporated

LLC

Other-Please Specify

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select One

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 6 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

PREVAILING WAGE:

Is your company in compliance with Minnesota Statutes 177.30-32, 177.41-44, 16B and 16C relating to prevailing wages?

Yes

Response Comments

REGISTERED WITH DLI:

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn. Stat. § 181.723, subd. 1(a), who performs public or private construction services must register with the Department of Labor and Industry (DLI). Registration is required prior to receiving a contract award. For additional information, and to register, go to www.dli.mn.gov/register or call

651.284.5074. What is your company’s registration

number?

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 7 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 8 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 9 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Bid Qty: 1

Reserve Price: No

Description: 2025-811 Whitewater State Park Nature Store Air Conditioning Replacement - per bid specs

Question Response What is your total price for removal and reinstallation of the air conditioning system, according to bid specifications?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 10 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 11 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: DOLLAR Description: 2025-811 Whitewater State Park Nature Store Air Conditioning Replacement - per bid specs

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: DNR REG OPS R3 CENTRAL REGION

1200 WARNER RD

ST PAUL MN 55106-6707

United States

Quantity: 1 Due Date: 05/23/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 12 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Natural Resources Department Contact: Barbara Swanson Phone:

Email: Barbara.Swanson@state.mn.us

Event ID Format Type Page R2901-2000017002 Sell RFx 13 Event Round Version 1 1 Event Name DNR RFB Whitewater SP Nature Store AC Replacement Start Time Finish Time 04/15/2025 10:00:00 04/21/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No