DNR RFB Tower Portable Restroom Service FY26-28
Closed State & local contract opportunity Posted
- Solicitation number
- 2000018082
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Barbara Swanson barbara.swanson@state.mn.us (651) 259-5239
Updated .
About this opportunity
The Minnesota Department of Natural Resources issued a Request for Bids (RFB 2026-700) for portable restroom service at 24 public access sites located in Koochiching and St. Louis Counties near Tower, Minnesota, with service scheduled from May 8, 2026, through October 18, 2027. The procuring agency seeks qualified contractors to provide comprehensive labor, equipment, materials, tools, transportation, placement, and incidentals necessary for supplying and servicing portable toilets at designated public access locations. Deliverables include weekly Friday service consisting of pumping, cleaning, disinfecting with blue-colored deodorizer, restocking of toilet paper and hand sanitizer, removal of trash and debris, and timely placement and removal of units. All portable toilet units must be wheelchair-accessible, ADA-compliant units manufactured within the last 10 years in earth-tone colors, with each site containing one standard unit and one ADA-accessible unit. Required qualifications include a valid Minnesota Pollution Control Agency license, Commercial General Liability insurance of $1,000,000, Commercial Automobile Liability insurance of $1,000,000, and Workers' Compensation insurance per statutory requirements; contractors must also comply with invasive species prevention protocols and coordinate work scheduling with DNR personnel. The work is divided into six separate bid groups (A through F) that bidders may bid on individually or in combination, with evaluation based on the lowest responsible vendor meeting all specifications and terms and conditions. The bid submission deadline is April 22, 2026, at 2:00 PM through the Swift Portal, with all responses submitted electronically; site visits may be arranged prior to bidding by contacting Project Supervisor Joe Majerus at 218-300-7842 or joseph.majerus@state.mn.us.
The solicitation is open to all registered bidders and suppliers with no disclosed set-aside designations or disadvantaged enterprise restrictions, though Minnesota Resident Vendor status may be considered for resolving tied low bids if applicable. No incumbent vendors or current contractors are identified in the solicitation documentation. Bidders must submit completed Price Schedules in Microsoft Excel format (.xlsx, .xls, or compatible extensions) or PDF, with unit pricing constituting full compensation for all costs including labor, materials, equipment, transportation, repairs, taxes, and disposal fees. Payment will be made monthly upon invoice submission with itemized service details by location and date, with the State reserving the right to deduct weekly service amounts from monthly payments for non-compliance with specifications. The estimated service requirement spans approximately 21 to 49 services per site annually depending on location, with units required to be placed by 4:00 PM on May 8, 2026, and May 14, 2027, and removed by October 2, 2026, and October 2, 2027 (or October 20 for Category A sites requiring extended service). No specific budget range or award value is disclosed in the solicitation; contractors requiring assistance with registration or response completion should contact the Contractor Assistance Help Desk at 651-201-8100, Option 1, and direct questions to Barbara Swanson at 651-259-5239 or barbara.swanson@state.mn.us.
Opportunity text
2026-700 Tower Area Portable Restroom Service FY26-28 The Department of Natural Resources is seeking bids for: The work covered under this solicitation shall consist of the labor, equipment, materials, tools, transportation, rental, placement, and incidentals necessary for providing and servicing of portable toilets at 24 public access sites in the counties of Koochiching and St. Louis Counties during the period of May 8, 2026, through October 18, 2027. To arrange a site visit prior to the bid, contact Joe Majerus at 218-300-7842, or joseph.majerus@state.mn.us. All responses must be submitted electronically through the Swift Portal. No e-mail or faxed responses will be accepted. Contractors needing help with registration and/or completing their response to this Event may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1. Failure to respond to latest event version may result in bid rejection. Please be aware that there are attachments to this event. The vendor is responsible for reviewing all attachments and complying with all requirements to this Event. DNR will be the determining factor if vendor meets specifications. All questions should be directed to the buyer listed in this event. Unit price must include all costs such as labor, materials, tools, transportation, equipment, sales tax, use tax and all else necessary for completion of the project. Direct Pay Permit 1114 does not apply to this project. Award--Item, Group, Total: Responses that do not comply with the solicitation will be considered nonresponsive and will be rejected. The award will be made to the lowest responsible vendor meeting the specifications and all terms and conditions. The State reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State. A Price Schedule in Excel (.xlsx) is attached to the Comments and Attachments of the Event. You must 'download' and save the Excel® Price Schedule to your desktop before you can begin filling in your offer and complete the Price Schedule. You must 'upload/attach' the completed Price Schedule Failure to do so may result in bid rejection. You must enter a bid amount of .01 in the Your Unit Bid Price Field. Responses will only be accepted on the Price Schedule included with the Event. The completed Price Schedule should be uploaded in either a Microsoft Excel® 97-2003 Worksheet (.xls), or Microsoft Excel® 2010 Worksheet (.xlsx). The Price Schedule document may also be downloaded, completed and uploaded in a .pdf format. The State reserves the right to reject Price Schedules submitted in any other formats. Other Excel® file extensions that MAY be compatible are: .xlsm, .xlt, .xltm, and .xlw. Once you have completed and submitted your response, you will receive a system confirmation message that your response has been 'accepted'. Lines with a Price Schedule attached to them will show as $0.01. Print and save the confirmation for your file. If you're having trouble submitting your response or attaching your Price Schedule, call the Help Desk at 651-201-8100 - Option No. 1.
Files
| File | Type | Posted |
|---|---|---|
| DNR_RFB_Tower_Portable_Restroom_Service_FY26-28.pdf | ||
| 2026-700_Price_Schedule.xlsx | XLSX spreadsheet | |
| 2026-700_Specifications.pdf |
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