DNR RFB PWA Portable Toilet Services 2026-2027

The Minnesota Department of Natural Resources is seeking bids for portable toilet services at 45 public water access sites across Aitkin, Crow Wing, and Mille Lacs Counties in East Central Minnesota through Request for Bids Event 2026-540, with responses due electronically through the Swift Portal by February 11, 2026, at 2:00 PM. The procurement encompasses all labor, equipment, materials, tools, transportation, and incidentals necessary to provide, deliver, service, maintain, and remove portable toilets at the designated sites through October 31, 2027. The contract encompasses three service categories: Category A sites (10 Mille Lacs Lake locations) requiring twice-weekly service from May 9 through October 19, 2026, and May 15 through October 18, 2027, with approximately 94 annual services per site; Category B sites (7 locations on Pelican Lake, North Long Lake, Nisswa Lake, and Whitefish Chain) requiring identical twice-weekly service from May 9 through October 5, 2026, and May 15 through October 4, 2027, with approximately 86 annual services per site; and Category C sites (27 remaining locations) requiring once-weekly service plus additional services following Memorial Day, Independence Day, and Labor Day from May 9 through September 14, 2026, and May 15 through September 13, 2027, with approximately 47 annual services per site. Portable toilet units must be one-piece plastic construction manufactured within the last 10 years, be wheelchair-accessible and ADA-compliant, feature earth tone colors (white units unacceptable), and include interior latches, high-volume ventilation, sanitary design, and emergency access features. Servicing requirements include pumping with blue-colored deodorizer, complete interior cleaning and disinfecting, trash removal and proper offsite disposal, and restocking of toilet paper and hand sanitizer, with all units required to be in place by 4:00 PM on May 8, 2026, and May 14, 2027. Contractors must maintain a valid Minnesota Pollution Control Agency license under Chapter 7080 and provide proof of required insurance coverage including $1,000,000 Commercial General Liability, $1,000,000 Commercial Automobile Liability, and Workers' Compensation insurance per Minnesota statutory requirements. The award will be made separately by site to the lowest responsible vendor meeting all specifications and terms and conditions, with the State retaining the right to award items separately, by grouping, or by total as deemed most advantageous. Unit pricing must include all associated costs such as labor, materials, tools, transportation, equipment, sales tax, use tax, and all other necessary expenses, with a minimum bid of $0.01 per unit price field required. Interested contractors are encouraged to conduct site visits by contacting Project Supervisor Keri Hull at 218-280-8265 or Keri.Hull@state.mn.us, and may contact the Contractor Assistance Help Desk at 651-201-8100, Option 1, for registration and submission assistance.

Contractors responding to this solicitation may claim Minnesota Resident Vendor status if they meet statutory requirements and qualify for the State's Small Business Procurement Program based on size, ownership, or location, though no specific set-asides or disadvantaged enterprise restrictions are identified in the solicitation. Contractors must complete and submit the Workforce and Equal Pay Declaration Response Form with their bid response, selecting from four available options regarding workforce and equal pay certification status; exemptions apply to contractors with fewer than 40 employees on a single day during the prior 12 months in Minnesota or their primary state of business. Contractors may bid on one, some, or all sites, with each site awarded separately to the lowest responsible bidder, and the State does not apply its Direct Payment Permit 1114 to this project. No incumbent vendors or existing contractors are identified in the solicitation documents, and integration with existing infrastructure is not addressed. The anticipated budget or award value is not specified in the posted documentation; however, the project encompasses 45 sites with varying service frequencies and durations over a contract period extending from May 1, 2026, through October 31, 2027, suggesting a substantial contract value. All responses must comply with solicitation requirements and be submitted in the provided Excel Price Schedule format (.xlsx, .xls, or compatible extensions) through the Swift Portal; responses submitted via email or fax will not be accepted, and failure to respond to the latest event version or comply with all solicitation requirements may result in bid rejection.