DNR: Repair of CAT 299D2XHP

The Minnesota Department of Natural Resources (DNR) is seeking a repair service contract for a 2019 Caterpillar 299D2XHP machine located in the MR R1 NW Region in Bemidji, Minnesota. The procurement is a formal Request for Bid (RFB) that requires potential contractors to provide comprehensive parts and labor repair services. Specific deliverables include removing and installing track belts on both sides, replacing drive motors with remanufactured units, and transporting the machine to and from the service location. Bidders must be a certified dealer/service center within 75 miles of Bemidji and complete the repair work by June 1, 2025. The solicitation requires electronic submission through the SWIFT Supplier Portal, with responses due by May 8, 2025, at 2:00 PM CT. Evaluation criteria include the ability to complete three line items: parts for repair, labor for repair, and miscellaneous/shop supplies. Questions regarding the solicitation must be submitted in writing to Cherri.Neuschwander@state.mn.us no later than May 6, 2025, at 2:00 PM CT.

The state of Minnesota has implemented diversity and inclusion initiatives for this procurement, encouraging participation from small businesses, businesses owned by racial minorities, women, persons with disabilities, and veterans. Targeted group businesses and economically disadvantaged businesses may receive up to a 12% preference in point scoring. The contract term is from May 9, 2025, to June 30, 2025, or until all contractual obligations are fulfilled. While specific award values are not explicitly stated, the pricing is expected to cover all inherent costs including duties, custom fees, permits, brokerage fees, licenses, taxes, overhead, and profit. The state reserves the right to reject any or all bids and to award the contract to a single or multiple responders based on their established selection process. Additionally, the procurement emphasizes environmental preferences, with a goal of purchasing recycled materials when feasible and within 10% price parity of non-recycled alternatives. Potential bidders must be registered in the SWIFT system and comply with multi-factor authentication requirements implemented on October 16, 2022.