DNR region s stump cutter

The Illinois Department of Natural Resources (DNR) is procuring a stump grinder for Wolf Creek State Park through a competitive bidding process with a proposal deadline of December 1, 2025. The procurement specifically requires a new stump cutter with precise technical specifications, including a 70-75 horsepower diesel engine, 20-25 gallon fuel tank, and a cutter wheel system capable of above-ground cuts of 35 inches and below-ground cuts of 25 inches. The equipment must feature a direct drive cutter wheel, 12-volt electrical system, 60-inch tongue extension, warning and highway lights, and towing capability behind a pickup truck. Vendors must be authorized wholesalers or retailers, submit new and unused equipment, provide product literature, manufacturer specifications, and warranty information. The successful vendor will be required to install applicable attachments upon delivery, provide operator and maintenance training, and furnish two copies of operational manuals. The stump grinder will be delivered to Wolf Creek State Park located in Windsor, IL, with pricing to include freight on an FOB Destination basis.

The procurement was granted a Small Business Set-Aside Program waiver due to initial bids not meeting procurement requirements, specifically vendor authorization as wholesalers or retailers. The estimated contract value is approximately $90,000, falling under NIGP codes 020-90 and 020-15. The State of Illinois Standard Terms and Conditions will govern the contract, requiring vendors to maintain $1,000,000 in general commercial liability and workers' compensation insurance. Vendors must comply with comprehensive certification requirements covering 33 distinct compliance areas, including absence of educational loan or felony defaults, current legal entity status, and adherence to environmental and employment regulations. The contract will be subject to Illinois law, with potential termination clauses for cause or convenience, and dispute resolution through the Illinois Court of Claims. Vendors must also comply with political contribution restrictions, information technology accessibility standards, and maintain record retention for three to five years depending on funding sources.