DNR - OMBS Retreat within 50 miles of Mankato MN

The Minnesota Department of Natural Resources (DNR) is seeking a vendor to provide comprehensive meeting and event services for the OMBS Retreat, to be held within 50 miles of Mankato, Minnesota. The procurement involves securing meeting space, audiovisual equipment, lodging, meals, and refreshments for a two-day event scheduled for either a Tuesday/Wednesday or Wednesday/Thursday starting September 10, 2024. Specific requirements include 75 single occupancy rooms, shuttle services if lodging and conference facilities are not within 0.25 miles, and multiple meeting room configurations including a general session room, breakout rooms, and an exhibitor area. The vendor must submit a detailed response electronically through the SWIFT portal by July 16, 2024, at 2:00 PM Central Time, with the contract period running from July 20, 2024, through December 31, 2024. DNR will be the sole determiner of whether a vendor meets the specified requirements, and only one purchase order will be issued per vendor. Responses must include a completed price schedule and adhere to all attachments and specifications outlined in the solicitation documents.

The solicitation offers a 6% preference for targeted group, economically disadvantaged, and veteran-owned businesses. Vendors must complete a vendor registration process and submit all required documentation through the SWIFT portal, including contact information, prompt pay discount options, and a veteran-owned preference form if applicable. No incumbent vendor information is provided, and there are no specific infrastructure or technology integration requirements mentioned. While no specific award value or budget range is explicitly stated, the procurement covers a comprehensive set of services including lodging, meeting spaces, audiovisual equipment, meals, and refreshments for approximately 75 attendees. Payment will be made only after all items have been received and approved, with no partial payments allowed. The state reserves the right to award the contract to a single or multiple vendors, providing flexibility in the procurement process.