Price_Schedule_for_OMBS_Retreat_2024.xlsx

XLSX spreadsheet 22 KB Posted Jul 2, 2024

Attached to: DNR - OMBS Retreat within 50 miles of Mankato MN
Solicitation number: 2000015992
Issued by: Blue Earth County, Minnesota

About this file

Written by GovTribe AI · Jul 3, 2024

This document is a price schedule and related state and local contract opportunity for the OMBS Retreat 2024 event to be held in Minnesota, within 50 miles of Mankato. The Department of Natural Resources (DNR) is procuring meeting space with audiovisual equipment, lodging, meals, and refreshments for a one-day Tuesday/Wednesday or Wednesday/Thursday event starting after September 10, 2024. The contract requires 75 single occupancy rooms, shuttle services if the lodging and conference facilities are not within 0.25 miles, and various meeting room setups including a general session room, breakout rooms, and an exhibitor/vendor area. The response is due electronically through the SWIFT portal, and DNR will issue one purchase order per vendor. Payment will be made after all items have been received and approved.

The price schedule outlines the required pricing for lodging, shuttle services, meeting rooms, and catering. Cancellation fees are provided for both conference services and lodging. The state will only pay for items included on the provided price schedule, and the vendor agrees not to seek any additional costs or fees. This is a one-time event, and the state agency is responsible for paying any cancellation fees in the event the conference is cancelled for reasons other than non-appropriation.

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Other files

File	Type	Posted
Solicitation_Attachments_15992.pdf	PDF	Jul 2, 2024
Vendor_Registration_Quick_Reference_Guide.pdf	PDF	Jul 2, 2024
How_To_Bid_Quick_Reference_Guide.pdf	PDF	Jul 2, 2024
SAMPLE_Contract_15992.pdf	PDF	Jul 2, 2024
Solicitation_Content_15992.pdf	PDF	Jul 2, 2024
DNR_-_OMBS_Retreat_within_50_miles_of_Mankato_MN.pdf	PDF	Jul 2, 2024

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Sheet1

		Name of the Conference:	OMBS Retreat 2024
		Date(s) of the Conference:	starting after September 10 any Tue/Wed or Wed/Thur
		Responding Company Name:
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS
LODGING
	Check-in Date:	depending on dates offered it will be 1st night
	Check-out Date:	check out following day

Single Occupancy
	Number of Rooms	75	Dates (list dates offered)

(check the date(s) being bid)

	PRICE
Room Charge (per room/night)
Tax (per room/night)
Total Cost (per room/night)	$0.00

Double Occupancy
	Number of Rooms		Do not fill in gray areas
		PRICE
	Room Charge (per room/night)
	Tax (per room/night)
	Total Cost (per room/night)	$0.00

SHUTTLE SERVICES

The lodging facility, conference facility, and parking must be within one-quarter (¼) mile of each other or the Contractor must be able to provide shuttle services to and from the sites at no additional cost to the State. If shuttle services are required, the State prefers that the Contractor provide shuttles free of charge, but if the Contractor does charge for shuttles, the cost, per attendee, per day, must be listed below.

Are Shuttle Services Required?

Yes

If yes, price per attendee/day

ADDITIONAL PROPERTIES

Please list here the addresses of any additional properties or facilities included in offer. Add additional lines if necessary.

PARKING
	Number of spots/day available
	Price per day per car

MEETING ROOMS

Registration Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	8' Skirted Tables					$0.00
2	Chairs					$0.00
4	Electrical Access					$0.00
5	Wi-Fi Access					$0.00
6	Room Charge					$0.00
7	Surcharge					$0.00
8	Taxes					$0.00
					TOTAL	$0.00

General Session Room			Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Stage		1		2		$0.00
2	Standing Podium		1		2		$0.00
3	Risers for Podium						$0.00
4	Chairs on stage						$0.00
5	Instructor Table						$0.00
6	LCD Projector with Wireless Presenter		1		2		$0.00
7	Large Screen		1		2		$0.00
8	Microphone (with Table Stand)		1		2		$0.00
9	Microphone (with Floor Stand)						$0.00
10	Microphone (Handheld)		1		2		$0.00
11	Microphone (Lavalier)						$0.00
12	Mixer System		1		2		$0.00
13	Sound Equipment		1		2		$0.00
14	Flip Chart and Stand						$0.00
15	Electrical Access		1		2		$0.00
16	Wi-Fi Access		1		2		$0.00
17	Room Charge		1		2		$0.00
18	Surcharge		1		2		$0.00
19	Taxes		1		2		$0.00
						TOTAL	$0.00
	The General Session Room MAY or MAY NOT be used towards the total of Breakout Session Room(s) needed.
		If allowed, the General Session Room will count for:				# of Breakout Session Rooms	0

Breakout Session Room(s)		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Standing Podium					$0.00
2	Instructor Table					$0.00
3	Rear Table for Handouts					$0.00
4	Chairs for Attendees					$0.00
5	LCD Projector with Wireless Presenter					$0.00
6	Large Screen					$0.00
7	Flipchart and Stand					$0.00
8	Microphone (with Table Stand)					$0.00
9	Microphone (with Floor Stand)					$0.00
10	Microphone (Handheld)					$0.00
11	Microphone (Lavalier)					$0.00
12	Mixer System					$0.00
13	Sound Equipment					$0.00
14	Flip Chart and Stand					$0.00
15	Electrical Access					$0.00
16	Wi-Fi Access					$0.00
17	Room Charge					$0.00
18	Surcharge					$0.00
19	Taxes					$0.00
					TOTAL	$0.00

Exhibitor/Vendor Area		Quantity	Price Per Day	# Days	# Rooms	Extended Price
1	Tables (8' Skirted)					$0.00
2	Chairs (per Table)					$0.00
3	Linens for Tables					$0.00
4	Piping and Draping					$0.00
5	Electrical Access					$0.00
6	Wi-Fi Access					$0.00
7	Room Charge					$0.00
8	Surcharge					$0.00
9	Taxes					$0.00
					TOTAL	$0.00

CATERING
Breakfast only if no free continental			Afternoon Break
Number of Attendees	75		Number of Attendees	75
Number of Days	1		Number of Days	1
		Per Person			Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

Morning Break			Dinner
Number of Attendees	75		Number of Attendees
Number of Days	1		Number of Days
		Per Person		Per Person
Food			Food
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total	$0.00

Lunch			All-Day Beverage Service
Number of Attendees	75		Number of Attendees
Number of Days	1		Number of Days	2
		Per Person			Per Person
Food			Beverage
Gratuity			Gratuity
Tax			Tax
Total		$0.00	Total		$0.00

All charges must be listed on this spreadsheet. The State will NOT pay for anything that is not included on this spreadsheet. Responder can add lines to this spreadsheet if necessary

CANCELLATION POLICY. Stated below, in dollar amounts, are any charges that could be applied if the conference is cancelled for any reason other than non appropriation. If no charge is indicated below, the State will determine that the Contractor will not charge the cancellation fee.

Any fee stated must be stated in United States currency. The State will realize as a zero amount any fee stated as a formula or percentage or other fee not specifically stated in United States currency.

Conference Date Cancellation Notice (all services except lodging)
	Received Prior to First Program Dates	Cancellation Fee
	Between 117 and 60 days	$
	Between 59 and 46 days	$
	Between 45 and 31 days	$
	Between 30 and 15 days	$
	Between 14 days and 0 days	$

Lodging Cancellation Notice
State below your cancellation fee, per reservation, if the conference is cancelled for any reason other than non appropriation.
	Received Prior to First Program Dates	Cancellation Fee
	Between 30 and 15 days	$
	Between 14 and 3 days	$
	Between 72 and 48 hours	$
	Between 48 and 24 hours	$
	Less than 24 hours	$

The Contractor agrees that it will not seek any additional costs or fees. The Contractor understands that in the event that the conference is cancelled, the State agency is responsible for paying the cancellation fees.

&"-,Bold"Exhibit D, Price Schedule

&10RFB Exhibit D Price Schedule (Rev. 11.05.2021)

File details come from the government source that posted it. Updated Jul 3, 2024.