DNR - MOD - MiCO License Stock RFP

The Michigan Department of Natural Resources (DNR) is seeking a contractor to produce and distribute license stock and thermal transfer ribbons for the state's license agent network through a Request for Proposal (RFP). The contract requires the production of approximately 2-5 million license labels annually, with specific technical requirements including a hard white polyethylene film label, custom topcoat, and particular adhesive specifications. Initial deployment will involve distributing license kits to approximately 1,550 license agents by February 13, 2026. The procurement process includes a mandatory pre-proposal meeting scheduled for October 3, 2025, with proposal submissions due by October 17, 2025, and an anticipated contract start date of March 1, 2026. Evaluation criteria will be conducted on a pass/fail basis, assessing product quality, service capabilities, delivery capabilities, and vendor qualifications. The contract term is one year with potential for up to four additional one-year renewals. Pricing must be comprehensive, covering license stock, ribbons, packaging, and distribution expenses, with firm pricing required for a 365-day period.

No specific set-aside designations or restrictions on responding organizations were explicitly detailed in the provided documents. The contract allows for potential price adjustments based on documented cost changes, with both parties having 30 days to review and negotiate modifications. While specific budget ranges were not explicitly stated, the contract is significant as it supports outdoor recreational licensing and serves as a critical funding source for the Department of Natural Resources. The procurement emphasizes a holistic approach to pricing, expecting bidders to integrate all costs including kitting and shipping into their overall proposal. Vendors should be prepared to provide a comprehensive solution that can flexibly handle between 2-5 million labels annually, with the understanding that actual quantities may fluctuate based on customer preferences. The state prefers a single, all-inclusive pricing structure that covers production, packaging, palletizing, preparation, and shipping of license stock materials.