DNR - MOD - Community Archery Program (CAP)

The State of Michigan Department of Natural Resources issued a Request for Proposal (RFP) on September 16, 2019, to establish a multi-year contract for archery equipment and supplies to support the Community Archery Program (CAP) across local parks, community centers, schools, and universities. The procurement seeks specified products including PSE Discovery compound bows, Original Genesis and Mini-Genesis compound bows, USA Archery compound and recurve bow packages, Easton Genesis blue arrows, Morrell Eternity target butts, USA Archery arrow curtains, maintenance and repair kits, and various accessories and replacement parts. Bidders must provide all products as specified, though alternate brands or manufacturers are permitted if clearly identified with complete specifications and justification, subject to State acceptance or rejection. The RFP evaluation will be based on the bidder's demonstrated ability to provide the specified contract activities, with award to the responsive and responsible bidder offering the lowest overall price, considering factors including prior performance, economic impact to Michigan, and total cost of ownership. Critical timeline dates include September 20, 2019, for the bidder questions deadline, September 23, 2019, for posted answers to questions, and 3:00 p.m. EST on September 25, 2019, for proposal submission. The anticipated contract commencement is October 1, 2019, with an initial five-year term through September 30, 2024, plus the option for up to five additional one-year renewal periods at the State's sole discretion. All pricing must be submitted in modifiable Microsoft Excel or Word format using the provided Schedule B spreadsheet, with all costs including shipping, handling, palletizing, and per-piece pricing clearly identified, and the State does not commit to purchasing any items or awarding a contract.

Bidders must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, along with Workers' Compensation Insurance as required by applicable law, and must certify independent pricing without consultation with other contractors. The RFP process considers qualified disabled veteran and service-disabled veteran-owned business status under MCL 18.1261 as an evaluation factor, indicating a preference for veteran-owned enterprises where applicable. Delivery must occur within 28 calendar days of order receipt, with payment made within 45 days of invoice receipt via Electronic Funds Transfer (EFT); bidders are encouraged to offer quick payment discounts for invoices paid within a specified timeframe. The estimated total contract value across all items listed in the pricing schedule is $327,026.00, based on Schedule B Sheet 2, which includes archery kits at $2,794 per unit (74 kits totaling $206,756), Genesis compound bows at $115 each, targets ranging from $139 to $325 each, bow racks from $183 to $314 each, and various accessories with unit costs ranging from $1 to $995. All proposals are subject to disclosure under Michigan's Freedom of Information Act unless specifically exempted as trade secrets or proprietary information, and the RFP process is subject to the Byrd Anti-Lobbying Amendment, requiring certification for contracts exceeding $100,000. Failure to complete the pricing schedule as requested may result in proposal disqualification.