STATE OF MICHIGAN

Department of Natural Resources

Community Archery Equipment & Supplies Request for Proposal No. 190000003180

THE SOLE POINT OF CONTACT DURING THIS SOLICITATION PROCESS IS THE SOLICITATION MANAGER.

CONTACTING ANY OTHER STATE PERSONNEL, DNR EMPLOYEE, AGENT, CONSULTANT OR REPRESENTATIVE MAY RESULT IN DISQUALIFICATION.

THE SOLICITATION PROCESS BEGINS ON THE DATE AND TIME THIS RFP IS POSTED AND CONTINUES THROUGH THE CONTRACT BEGIN DATE.

Solicitation Manager Name: Lisa Crozier-Green Email: Crozier-GreenL@michigan.gov

RFP Timeline

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

PROPOSAL INSTRUCTIONS

1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal.

RFP Structure and Documentation

2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

Manager or designee at a pre-proposal meeting are not considered modifications to the RFP. If, however, the Solicitation Manager determines modifications to the RFP are warranted after the meeting, modifications will be posted in writing on www.michigan.gov/SIGMAVSS as explained in Section 3, Modifications.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS . This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be EMAILED to the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

5. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS. The price proposal should be saved separately from all other proposal documents. The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document. Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 373-4111 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder.

6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide a proposal and pricing for the equipment brands specified in Schedule A – Statement of Work.

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS. The State will evaluate each proposal based on the following factors:

Evaluation Criteria

Bidders demonstrating their overall ability to provide the Contract Activities as specified will have quote pricing evaluated to determine the lowest Total Cost.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or (iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal, if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to: considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in Section 7, Evaluation Process, if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who demonstrates by their proposal the ability to provide the Contract Activities as specified and offers the lowest overall price. The State will post a Notice of Intent to Award (NIA1) document in SIGMA VSS with the Award Recommendation and Evaluation Synopsis attached at www.michigan.gov/SIGMAVSS .

12. DEBRIEF MEETING AND BID PROTEST. The Notice of Intent to Award / Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting

Bidders wishing to initiate a protest of the award must submit a written protest to GyorkosL@michigan.gov no later than 3:00 p.m. EST – FIVE (5) calendar days after posting the Award Recommendation and Evaluation Synopsis or by 3:00 p.m. EST the next business day if that date falls on a state holiday or weekend. The State reserves the right to adjust this timing and will publish any change on the SIGMA VSS system.

Additional information about the protest process is available at www.michigan.gov/micontractconnect under the “Programs and Policies” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of 180 calendar days from date of submission. If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION ACT. All portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, some information may be exempt from disclosure. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

a. SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM) WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information. Failure to submit a completed CT Form may be cause for disqualification from the solicitation process.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL 18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to (iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

STATE OF MICHIGAN

CONFIDENTIAL TREATMENT FORM (CT FORM)

MANDATORY DOCUMENT

BIDDERS MUST SIGN EITHER PAGE 1 OR 2 AND ATTACH WITH PROPOSAL IN SIGMA VSS

INSTRUCTIONS. Complete either Section 1 or Section 2 of this CT Form and sign where indicated. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information. Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. See Section 16 of the Proposal Instructions for additional information.

Section 1. Confidential Treatment Is Not Requested

This section must be completed, signed, and submitted with the proposal if bidder does not request confidential treatment of any material contained in the proposal.

By signing below, the bidder affirms that confidential treatment of material contained in the proposal is not requested.

[Printed Name] [Title] [Company]

Section 2. Confidential Treatment Is Requested

The section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary. The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies whether the material is a trade secret (TS), financial information (FI), or proprietary information (PI); (2) explains the specific legal grounds that support treatment of the material as TS, FI, or PI; and (3) provides the contact information for the person at bidder’s organization authorized to respond to inquiries by the State concerning the material. Bidders must not simply cite to an applicable act or case name; rather, bidders must provide a complete justification as to how the material falls within the scope of an applicable act or relevant case law.

CONFIDENTIAL TREATMENT FORM (CT FORM)

By signing below, the bidder affirms that confidential treatment of material contained in its proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

[Printed Name] [Title] [Company]

VENDOR QUESTIONS WORKSHEET

Community Archery Equipment & Supplies Request for Proposal No. 190000003180

MANDATORY DOCUMENT – SCORED FOR TECHNICAL EVALUATION

COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

Provide a detailed response to each question. “You” and “company” refers to the bidder.

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number

Website address

Number of years in business and number of employees

Legal business name and address of parent company, if any

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

☐ Debarred ☐ Suspended ☐ Disqualified from bidding ☐ Disqualified from contracting

Date of Initial Filing:

Case Number:

Court Number:

Jurisdiction:

Cause of Action or Claim:

☐ Defaulted on Contract ☐ Contract Terminated for Cause

Contracting Agency / Entity:

Type of Contract:

Date of Default or Termination:

Reason for Default or Termination:

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

3. Qualified Disabled Veteran/Service-Disabled Veteran-Owned Business Program

To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

☐ Yes ☐ No

If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you entered “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

If you entered “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

Does your company have experience working with the State of Michigan?

If YES, provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

☐ Yes ☐ No

Describe at least three (3) relevant experiences from the last five (5) years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

You may attach a document listing references however, the State requests a detailed response to each of the Relevant Experience sections, below.

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained

Company Name:

Contact Name:

Contact role at time of project:

Contact phone:

Contact email:

City:

State:

Zip:

Project name:

Description of the scope of the project:

How is this experience relevant to the subject of this RFP?

Dollar Value or Contract Amount:

Project Start Date:

Project End Date:

Status (complete, ongoing, phase, etc.)

Results obtained

7. Standard Contract Terms

Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with Section 7 Evaluation Process must be provided with Bidder’s proposal.

8. Other

Community Archery Equipment & Supplies Request for Proposal No. 190000003180

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

MANDATORY DOCUMENT SCORED FOR TECHNICAL EVALUATION

BIDDER TO COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

DNR purchases Archery Equipment for the Community Archery Program (CAP), a continuum of the National Archery in the School Program through partnerships with non-governmental organizations, local parks and recreational agencies, schools and universities.

CAP offers additional avenues for both youth and adults to experience a variety of archery education experiences through recreational archery programs. CAP makes archery and bowhunting education more visible within communities by mainstreaming the sport by providing archery ranges in local multi-use parks and community centers. CAP will require support through materials and resources.

SCOPE

This is a Request for Proposal (RFP) to establish a multi-year Contract for Archery Equipment and Supplies for the State of Michigan, Department of Natural Resources, Community Archery Program (CAP).

REQUIREMENTS

Bidder must provide the following Deliverable(s) which confirm to the stated specifications. If brands or manufacturers’ lines are specified, bidder should bid only on the approved brands or manufacturers' lines. Bids on alternate brands or manufacturers' lines may not be considered.

Responding to Requirements, the Bidder shall check only 1 box below, and identify exception(s)

1. General Requirements

1.1. Product Specifications

This RFP is brand specific. The DNR strongly prefers to make award recommendation to Bidders offering all product as specified. The Contractor may offer an alternate bid that varies from the specifications. An alternate bid must clearly describe all variances from the specifications and the proposal must include descriptive literature that contains complete specifications, if available. The State reserves the right to accept or reject proposals for alternate manufacturers product.

PSE Discovery Compound Bow

· Bow must be available in 8-20 lb. or 15-29 lb. draw weights; 15”-30” draw length.

· Bow must be available in right-hand and left-hand models.

· Bow must be “ready to shoot” with nocking points, finger guards, and arrow rest installed.

· Right hand bow will be blue; left hand bow will be red.

· User’s guide must accompany bow.

PSE Discovery Compound Bow Package

· Bow must be available in 8-20 lb. or 15-29 lb. draw weights; 15”-30” draw length.

· Bow must be available in right-hand and left-hand models.

· Right hand bow will be blue; left hand bow will be red.

· Package must include peep, whisker biscuit, QuikShot arrow rest, 3 pin metal sight w/pin guard, 6 Easton Genesis 30” arrows, caliper wrist release aid and user’s guide.

Original Genesis® Compound Bow

· Bow must be 10-20 lb. draw weight; 15”-30” draw length.

· Bow must be available in right-hand and left-hand models.

· Bow must be “ready to shoot” with nocking points, finger guards, and arrow rest installed.

· Right hand bow must be available in all assorted colors offered by Genesis Archery; left hand bow will be lime green.

· User’s guide must accompany bow.

Mini-Genesis® Bow

· Bow must be 6-12 lb. draw weight; 14”-25” draw length.

· Bow must be available in right-hand and left-hand models.

· Bow must be “ready to shoot” with nocking points, finger guards, and arrow rest installed.

· Right hand bow must be available in all assorted colors offered by Genesis Archery; left hand bow will be lime green.

· User’s guide must accompany bow.

USA Archery Compound Bow Package

· Bow must be available in 15-29 lb. or 25-40 lb. draw weights; 18”-28” draw length.

· Bow must be available in right-hand and left-hand models.

· Bow will be black.

· Package includes nocking point, eliminator release cushion buttons, string peep, whisker biscuit, QuikShot arrow rest, 3 pin metal sight with pin guard, 6 each Easton Genesis 30” arrows, caliper wrist release aid, and user’s guide.

USA Archery Recurve Bow Package

· Bow must be available in 62" length, 16 lb. draw weight; or 66” length, 22 lb. draw weight.

· Bow must be available in right-hand and left-hand models.

· Right hand bow will be blue; left hand bow will be black.

· Bow shall have installed durable arrow rest.

· Bowstring shall have installed noksets and finger guards placed for shooting 3 fingers under arrow.

Easton Genesis™ Blue Arrows

· Arrows must be aluminum 7075 alloy, 30-inch, size 1820; 9/32 nock; target point, 3 inch plastic vanes.

· Arrows must be available individually or in package of 60 arrows

Morrell Eternity Target Butt

· Target shall be 33” with 80-cm. face.

USA Archery Arrow Curtain

· Curtain netting shall be woven polyester material, flame resistant and conforming to NFPA 701 specifications.

· Curtain size shall be 10’ x 30’.

· Curtain shall have stainless steel grommets every foot along the top for hanging.

· Clips, hanging cable and tote bag are included with curtain.

USA Archery Maintenance and Repair Kit Kit shall include:

· Tool/Storage Box with locking latch

· Hex Wrench Set

· Recurve Bow Stringer

· EZ Fletching Jig

· T-Square

· Nok Pliers with 8 noksets

· Serving Thread - 100-yard spool

· 50 each 3” vanes

· 18 each target points for compound bows

· 36 each nocks

· String wax - 1 oz. tube

· Epoxy

· Fletchfast glue

· 6 each spare arrow rests

· Instructions for all parts

Accessories and Replacement Parts

· Indoor/Outdoor range Hold-Up bow rack – holds 8-16 bows

· Outdoor bow hanger – “in-ground” placement

· USA Archery indoor arrow stand – 15” tall x 4” wide

· Hex Key Allen Wrench Set

· Finger Sling

· Paracord Wrist Sling

· Cordura Belt Quiver with hook

· 2-Tube Belt Quiver with hook

· 3-Tube Belt Quiver with Pocket, RH and LH

· Extra Long Armguard

· Target Sight

· 36” Soft Compound Bow Case

· Recurve Bow Stringer

· Basic Padded TD Recurve Bow Soft Case

· Deluxe Padded TD Recurve Bow Soft Case

· 62” Polymer Riser for USA Archery Recurve bow, RH or LH; RH shall be blue; LH shall be black

· 62”, 16 lb. limbs for USA Archery Recurve bow

· 66” Polymer Riser for USA Archery Recurve bow, RH or LH; RH shall be red; LH shall be black

· 66”, 22 lb. limbs for USA Archery Recurve bow

· Super Arrow Rests, RH or LH

· 62” Dacron Bow String w/Finger Guards

· 66” Dacron Bow String w/Finger Guards

· Finger Tab II – sizes small, medium, large; RH and LH

Responding to 1.1. Product Specifications, the Bidder shall check only 1 box below, and identify exception(s)

1.2. Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder shall describe their Warranty Policy and Procedures.

Bidder Response:

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder shall describe their Recall Requirements and Procedures.

Bidder Response:

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder shall explain their current Quality Assurance program or procedures.

Bidder Response:

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc. If none, state “None”.

Bidder Response:

2. Service Levels

2.1. Time Frames -- Reserved

2.2. Delivery

All Contract Activities must be delivered to the location included on the delivery order within 28 calendar days from receipt of order. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

Responding to 2.2. Delivery, the Bidder shall check only 1 box below, and identify exception(s)

2.3. Installation--Reserved

2.4. Technical Support and Repairs--Reserved

2.5. Maintenance--Reserved

2.6. Training--Reserved

2.7. Reporting--Reserved

2.8. Meetings

The Contractor must attend the following meetings:

The State may request other meetings as it deems appropriate.

Responding to 2.8. Meetings, the Bidder shall check only 1 box below, and identify exception(s)

3. Staffing

3.1. Contractor Representative

The Contractor must appoint One (1) Customer Service Manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning a new Contractor Representative.

Bidder shall identify whom they intend to name as Contractor Representative, where they will be physically located, and describe the functions they will perform.

Bidder Response:

Name:

E-mail Address:

Address:

Functions:

3.2. Key Personnel—Reserved

3.3. Non-Key Personnel--Reserved

3.4. Organizational Chart--Reserved

3.5. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to contact the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

Responding to 3.5. Customer Service Toll-Free Number, the Bidder shall check only 1 box below, and identify exception(s)

3.6. Technical Support, Repairs and Maintenance--Reserved

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder shall identify any company they will subcontract with to perform any portion of this contract. If this will be done by the Contractor, respond “None”. Bidder Response:

Subcontractors Corporate Name

Street Address

City, State, Zip

Corporate Phone No.

Responding to 3.7. Use of Subcontractors, the Bidder shall check only 1 box below, and identify exception(s)

3.8. Security--Reserved

4. Pricing

4.1. Price Term

The first pricing period begins on the Effective Date thru December 31. Pricing is firm starting on January 1 for a 365-day period (“Pricing Period”). Adjustments may be requested, in writing, by either party and will take effect no earlier than the next Pricing Period.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Electronic Catalog--Reserved

5. Ordering

5.1. Authorizing Document

Authorizing Document The appropriate authorizing document for the Contract will be a properly completed delivery order.

5.2 Order Verification

The Contractor must have internal controls to verify abnormal orders.

Responding to 5.2. Order Verification, the Bidder shall check only 1 box below, and identify exception(s)

6. Delivery

6.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder must explain in detail its delivery programs (e.g., standard delivery and quick ship), including any limitations and the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Bidder Response:

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1. Acceptance, Inspection

The State will use the following criteria to determine acceptance of the Contract Activities:

The School Manager or their designee will inspect all archery equipment deliveries and approve acceptance of goods upon delivery within 10 business days of delivery and report any deficiencies or damaged goods to the State’s Program Manager. The States Program Manager or their designee will notify the Contractor within 5 business days to discuss the nature of the deficiency.

Each shipment must be accompanied by a bill of lading/packing slip stating item number(s) and quantity shipped. The Purchase Order number must be referenced on all shipping documentation.

The School Manager, or their designee will inspect shipment for damage and compare goods received against bill of lading/packing slip. Contractor will be responsible for replacing, at no additional charge to the State, incorrect or damaged items or items not meeting the Program Manager or their designee’s approval.

Any items not accepted by the State may be returned, upon Contractor’s request, at Contractor’s expense.

Responding to 7.1. Acceptance, Inspection, the Bidder shall check only 1 box below, and identify exception(s)

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities through Electronic Funds Transfer (EFT). Contractor must register with the State on the State of Michigan’s Contractor Self Service Portal, in order be issued a contract and to receive electronic fund transfer payments.

8.3. Procedure

Payment will be made within 45 days as defined in Section 20, Terms of Payment, of the Standard Contract Terms.

Responding to 8. Invoice and Payment, the Bidder shall check only 1 box below, and identify exception(s)

9. Project Plan--Reserved

10. Licensing Agreement -- Reserved

11. Liquidated Damages—Reserved

12. Additional Requirements

12.1. Environmental and Energy Efficient Products

The Contractor must provide products that meet the following environmental or energy efficient standards:

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the product is essential. All products containing mercury must be labeled as containing mercury.

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Community Archery Equipment & Supplies Request for Proposal No. 190000003180

SCHEDULE B

PRICING

MANDATORY DOCUMENT SCORED FOR TECHNICAL EVALUATION

BIDDER TO COMPLETE AND ATTACH WITH PROPOSAL IN SIGMA VSS

1. The Contractor must provide a pricing schedule for the proposed Contract Activities using THE ATTACHED SCHEDULE B EXCEL SPREADSHEET The pricing schedule should be submitted in a modifiable format (e.g. Microsoft Word or Excel); however, you may also submit an additional pricing schedule in a non-modifiable format (e.g., PDF). Failure to complete the pricing schedule as requested may result in disqualification of your proposal.

2. Price proposals must include all costs, including but not limited to, any one-time or set-up charges, fees, and potential costs that Contractor may charge the State (e.g., shipping and handling, per piece pricing, and palletizing).

3. The Contractor is encouraged to offer quick payment terms. The number of days must not include processing time for payment to be received by the Contractor's financial institution.

Quick payment terms: ________ % discount off invoice if paid within ________ days after receipt of invoice.

4. By submitting its proposal, the Contractor certifies that the prices were arrived at independently, and without…