DNR - Lodging within Cloquet Sept 9-10, 2026

The Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 45 attendees for the S-211 Portable Pumps Course scheduled for September 9–10, 2026, in Cloquet, Minnesota, with responses due July 22, 2026, at 2:00 PM CT via the Supplier Portal.

Eligible Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses certified by the State receive a 12% preference in points; eligible DEED/DHS providers receive 6%. The solicitation inquires whether bidding firms are Minnesota-based small businesses per Office of Small Procurement standards or minority-owned, women-owned, disability-owned, or veteran-owned, though no hard set-aside is stated.

The contractor must provide single occupancy lodging with check-in September 9 and check-out September 11, and must supply secure luggage storage, a business center with computer and internet access, and adequate parking (free or with costs included on the price schedule). Lodging, parking, and conference facilities must be within one-quarter mile of each other, or the contractor must provide free shuttle services. The facility must comply with Americans with Disabilities Act requirements, the Minnesota Clean Indoor Air Act, US Fire Administration Hotel and Motel Fire Safety Act standards, and COVID-19 guidance from the Minnesota Department of Health and CDC. The State reserves the right to inspect the facility prior to award and may reject responders for cleanliness issues, damaged furnishings, stained carpeting, dirty linens, mold, or unsanitary conditions.

Pricing must include all applicable taxes and service fees in U.S. currency using the provided Exhibit D Price Schedule. The State reimburses room charges only; attendees bear room service, food and beverage charges to rooms, phone charges, gratuity, and service charges. Responders must state cancellation fees for various notice periods; if no fee is indicated, the State will not pay any cancellation charge. Payment terms are net 30 days following receipt of an undisputed invoice. No subcontracting is permitted. The contract runs through December 31, 2026. Offer prices must remain firm for 180 days. Questions are due July 16, 2026, at 2:00 PM CT to sheri.karpenko@state.mn.us.