DNR - Lodging, Grand Rapids, MN Area

The State of Minnesota Department of Natural Resources is requesting bids for single-occupancy lodging for up to 30 attendees in the Grand Rapids area for September 13–18, 2026, under SWIFT Event #2-18635, with bids due August 31, 2026 at 2:00 PM CDT. The solicitation encourages participation from small businesses certified under Minnesota's Small Business Procurement Program, including minority-owned, women-owned, and service-disabled veteran-owned businesses, and those located in economically disadvantaged counties; eligible Targeted Group, Economically Disadvantaged, and Veteran-Owned businesses receive preference points equal to 12 percent of total available points, and eligible DEED/DHS providers receive 6 percent preference points.

The lodging facility must be located within 5 miles of the Minnesota Interagency Fire Center at 402 SE 11th Street, Grand Rapids, MN 55744. Check-in begins September 13 for up to 10 individuals and September 14–17 for up to 30 individuals, with check-out on September 18. The contractor must comply with the Americans with Disabilities Act, the Hotel and Motel Fire Safety Act of 1990, the Minnesota Clean Indoor Air Act, and pandemic-related social distancing guidelines from the Minnesota Department of Health and CDC. No subcontracting is permitted. The State reserves the right to inspect the facility prior to award and may reject responses based on facility conditions, cleanliness, maintenance, or lack of dedicated conference space. The State does not guarantee a minimum number of rooms; contract prices shall not be adjusted if attendance falls below projections.

The contract term runs from August 31, 2026 through December 1, 2026. Payment terms are net 30 days from invoice receipt; all contract prices are maximum prices remaining firm for the initial contract term. The State will pay lodging room charges only for attendees, committee members, and presenters; room service, food and beverage, phone, gratuities, and service charges remain the individual's responsibility. Bidders must provide a cancellation fee schedule; if no charge is indicated, the State will not pay cancellation fees. Questions are due August 27, 2026 at 2:00 PM CT. Bidder offers remain firm for 180 days following submission. All responses must be submitted through the SWIFT Supplier Portal with all applicable taxes and fees included in pricing.