DNR_-_Lodging,_Grand_Rapids,_MN_Area.pdf
PDF 24 KB Posted
- Attached to
- DNR - Lodging, Grand Rapids, MN Area
- Solicitation number
- 2000018635
- Issued by
- Itasca County, Minnesota
About this file
This is a Request for Bid (RFB) document issued by the State of Minnesota Department of Natural Resources (DNR) for single occupancy lodging services in the Grand Rapids, Minnesota area. The DNR seeks lodging accommodations for up to 30 attendees for a five-night stay from September 13-18, 2026. Responses must be submitted through the Supplier Portal (SWIFT) no later than August 31, 2026, at 2:00 PM CDT. Prospective bidders must submit written questions by August 27, 2026, at 2:00 PM CT to denise.katchmark@state.mn.us. The solicitation requires bidders to complete and upload all attachments, including the RFB Content, RFB Attachments, Sample Contract (Exhibit C and Exhibit C Supplement 1), and Price Schedule (Exhibit D). The project specifications and lodging requirements are detailed in the attached sample contract documents.
Bidders must include all applicable taxes, service fees, and gratuity in their pricing submissions through the Price Schedule (Exhibit D). The solicitation encourages participation from small businesses certified under Minnesota's Small Business Procurement Program, including minority-owned, women-owned, service-disabled veteran-owned businesses, and those located in economically disadvantaged counties. Bidders should direct any technical issues during the upload process to the SWIFT Vendor Helpline at 651.201.8100, Option 1. The contract is valued in US dollars, and responses in alternative currencies will not be accepted. All responses must comply with the attached Terms and Conditions and be submitted by registered bidders or suppliers in the SWIFT system.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 30 attendees in Grand Rapids Minnesota for September 13-18, 2026, per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to denise.katchmark@state.mn.us no later than August 27, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
* REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. RFB Price Schedule (Exhibit D-fill out and upload back in SWIFT)
If problems arise, please contact the buyer Denise Katchmark by email at denise.katchmark@state.mn.us before the due date/time.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018635 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Lodging, Grand Rapids, MN Area Start Time Finish Time
08/21/2026 15:00:00 CDT 08/31/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here. Fill out ATTACHMENTS A-D and return as an attachment with your response
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018635 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Lodging, Grand Rapids, MN Area Start Time Finish Time
08/21/2026 15:00:00 CDT 08/31/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing. Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018635 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Lodging, Grand Rapids, MN Area Start Time Finish Time
08/21/2026 15:00:00 CDT 08/31/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018635 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Lodging, Grand Rapids, MN Area Start Time Finish Time
08/21/2026 15:00:00 CDT 08/31/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: A price schedule will be used for this event, see attached Exhibit D Price Schedule to enter bidder pricing.
Bidder, include all applicable taxes, service fees and gratuity. This price schedule will be used as the official bid price.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 09/05/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018635 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Lodging, Grand Rapids, MN Area Start Time Finish Time
08/21/2026 15:00:00 CDT 08/31/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018635 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Lodging, Grand Rapids, MN Area Start Time Finish Time
08/21/2026 15:00:00 CDT 08/31/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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