DNR Lodging, Brainerd or Baxter Area

The State of Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 40 attendees in the Brainerd or Baxter area for September 21–24, 2026, with responses due September 4, 2026, at 2:00 PM CDT via the SWIFT Supplier Portal.

Businesses certified as targeted group, economically disadvantaged, or veteran-owned receive preference points equal to 12 percent of total available points; eligible Department of Employment and Economic Development and Department of Human Services providers receive 6 percent preference points. The State also inquires whether responders qualify as small businesses under Minnesota Office of State Procurement size standards or as certified minority-owned, women-owned, disabled-owned, or veteran-owned enterprises under the state's Small Business Procurement Program.

The scope includes three line items: 30 rooms for September 21, 2026; 40 rooms for September 22, 2026; and 40 rooms for September 23, 2026, with check-out on September 24. All pricing must be quoted as a full room price per night including taxes and additional fees. The facility must be ADA-compliant, comply with the Hotel and Motel Fire Safety Act of 1990 and the Minnesota Clean Indoor Air Act, and adhere to CDC and Minnesota Department of Health pandemic guidance. The State reserves the right to inspect the facility prior to award and may reject responders based on facility conditions, including odors, damaged furnishings, stained carpeting, dirty linens, mold, or unsanitary conditions. No subcontracting is permitted, and insurance is not required.

Payment terms are net 30 days or better. The State does not guarantee a minimum number of lodging rooms; contract prices will not be adjusted if attendance falls below 40 attendees. The contract term runs from September 4 through December 1, 2026. Responses remain firm for 180 days from submission. Questions are due September 2, 2026, at 2:00 PM CT to denise.katchmark@state.mn.us. All required attachments (Responder Declarations and Additional Information) must be uploaded with the bid submission; failure to do so may result in disqualification.