DNR_Lodging,_Brainerd_or_Baxter_Area.pdf
PDF 27 KB Posted
- Attached to
- DNR Lodging, Brainerd or Baxter Area
- Solicitation number
- 2000018656
- Issued by
- Dakota County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the State of Minnesota Department of Natural Resources (DNR) for single occupancy lodging services. The DNR seeks to procure lodging for up to 40 attendees in the Brainerd or Baxter area of Minnesota for the dates of September 21-24, 2026. The procurement includes three line items: 30 rooms for September 21, 2026; 40 rooms for September 22, 2026; and 40 rooms for September 23, 2026, with all pricing, taxes, and fees to be included in the unit price. Responses must be submitted electronically through the Supplier Portal by September 4, 2026, at 2:00 PM CDT. Prospective bidders may submit written questions to the buyer, Denise Katchmark, at denise.katchmark@state.mn.us no later than September 2, 2026, at 2:00 PM CT, with responses provided via addendum. The RFB references detailed specifications contained in Exhibit C and Exhibit C Supplement 1 of the sample contract, as well as a price schedule (Exhibit D) that bidders must complete and upload with their response.
Bidders are required to provide pricing on a per-unit basis for each night of lodging in US dollars, with all costs inclusive of applicable taxes and fees. The solicitation includes a diversity and inclusion component, inquiring whether prospective responders qualify as small businesses under Minnesota Office of State Procurement size standards or as certified minority-owned, women-owned, disabled-owned, or veteran-owned enterprises, with information available regarding the State's Small Business Procurement Program. All required attachments must be uploaded with the bid submission; failure to do so may result in disqualification. Bidders must be registered in the Supplier Portal to participate, and technical assistance is available through the SWIFT Vendor Helpline at 651.201.8100, Option 1.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure single occupancy lodging for up to 40 attendees in the Brainerd or Baxter area of Minnesota for September 21-24, 2026, per the specifications stated within attached pdf SAMPLE contract in section Exhibit C and Exhibit C Supplement 1.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to denise.katchmark@state.mn.us no later than September 2, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
* REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
4. RFB Price Schedule (Exhibit D-fill out and upload back in SWIFT)
If problems arise, please contact the buyer Denise Katchmark by email at denise.katchmark@state.mn.us before the due date/time.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 1 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here. Fill out and reattach the ATTACHMENTS A-D with your bid.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 2 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 30 UOM: EACH Bid Qty: 30 Required: No Reserve Price: No
Description: LODGING, Sept. 21, 2026, Single Occupancy, incl all pricing, taxes and fees in your unit price
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 40 UOM: EACH Bid Qty: 40 Required: No Reserve Price: No
Description: LODGING, Sept. 22, 2026, Single Occupancy, incl all pricing, taxes and fees in your unit price
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 3 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
No Bid:
Line: 3 Item ID: Line Qty: 40 UOM: EACH Bid Qty: 40 Required: No Reserve Price: No
Description: LODGING, Sept. 23, 2026, Single Occupancy, incl all pricing, taxes and fees in your unit price
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 4 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 5 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 30 UOM: EACH Description: LODGING, Sept. 21, 2026, Single Occupancy, incl all pricing, taxes and fees in your unit price
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT ST PAUL
500 LAFAYETTE RD
ST PAUL MN 55155-4039
United States
Quantity: 30 Due Date: 09/13/2026 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 40 UOM: EACH Description: LODGING, Sept. 22, 2026, Single Occupancy, incl all pricing, taxes and fees in your unit price
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT ST PAUL
500 LAFAYETTE RD
ST PAUL MN 55155-4039
United States
Quantity: 40 Due Date: 09/13/2026 Freight Terms:
Ship Via: Ground
Line: 3 Item ID: Line Qty: 40 UOM: EACH Description: LODGING, Sept. 23, 2026, Single Occupancy, incl all pricing, taxes and fees in your unit price
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 6 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR PAT ST PAUL
500 LAFAYETTE RD
ST PAUL MN 55155-4039
United States
Quantity: 40 Due Date: 09/13/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 7 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547 Fax #:
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000018656 Sell RFx 8 Event Round Version 1 1 Event Name DNR Lodging, Brainerd or Baxter Area Start Time Finish Time
08/27/2026 16:00:00 CDT 09/04/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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