DNR LED Contract for Wallets

The State of Michigan Department of Natural Resources issued Request for Proposal Number 190000002825 for the procurement of LED Hunter Education Wallets with a proposal deadline of August 7, 2019, at 9:30 a.m. Eastern Time. Bidders were required to submit written questions by July 26, 2019, with answers posted by July 31, 2019, and physical samples identical to the proposed work had to be submitted by the proposal deadline to DNR Procurement in Lansing, Michigan. The procurement seeks bi-fold wallets constructed of 600 denier polyester material in black and orange, measuring approximately 4-1/4" W x 6" H when open and 4-1/4" W x 3" H when closed, featuring a hook-and-loop closure, interior clear identification window, zipper coin pocket, exterior front pocket, and metal key ring with silk-screened Hunter Education Logo and "Michigan Hunter Education Graduate" text in blaze orange on the front. The State requires delivery of 100,000 wallets annually over a three-year contract term (totaling 300,000 units), with the first shipment due by September 30, 2019, and all subsequent deliveries required within 30 calendar days from order date under F.O.B. destination terms with all transportation costs paid by the contractor. The contract is valued at $500,000 or greater, requiring State Administrative Board approval. The State will evaluate proposals on a pass/fail basis, assessing compliance with Schedule A requirements, service levels, staffing qualifications, vendor question responses, sample quality, acceptance of standard contract terms, and may conduct facility tours, oral presentations, interviews, reference checks, and background investigations at its discretion. The anticipated contract begin date is August 22, 2019, with proposals remaining irrevocable and binding for 180 calendar days from submission.

No specific set-aside designations for disadvantaged enterprises or restrictions limiting eligible respondents were identified in the solicitation documents. However, the State will give consideration to qualified disabled veteran status, prior State performance, total cost of ownership, and economic impact to Michigan in making the award. Award will be made to the responsive and responsible bidder offering best value to the State. The contractor must accept standard contract terms and comply with various State certifications, including prohibitions on abusive labor practices, Michigan business tax filing requirements, Iran-linked business restrictions, clean corporate citizen status, convict labor compliance, and State of Michigan tax payment obligations. Contractors are required to maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence, Automobile Liability Insurance of $1,000,000 per accident, and Workers' Compensation Insurance in accordance with applicable law. The contract term runs from August 22, 2019, through August 29, 2022, with provisions for up to two one-year renewal periods at the State's sole discretion, and includes a dedicated service manager requirement and pre-production sample approval process within 10 business days of contract execution. The solicitation manager is Autumn Jones, reachable at 517-284-5926 or JonesA63@michigan.gov.