DNR Jake Wolf Fish Hatchery Pump and Drive Repair and Maintenance contract

The Illinois Department of Natural Resources (IDNR) is seeking a qualified vendor to provide comprehensive pump and drive maintenance services for the Jake Wolf Fish Hatchery located in Topeka, Illinois. This procurement opportunity, specific to Madison County, involves a three-year contract for maintaining and repairing various pump systems, including turbine, centrifugal, and vertical sewage pumps, along with their associated electrical drives and motors. The selected vendor must have a minimum of three years of commercial pump and drive system maintenance experience and will be responsible for performing maintenance during normal working hours (Monday-Friday, 8:00 a.m. to 4:00 p.m.), with the capability to respond to emergency calls within two hours and provide 24/7 service if needed. Pricing will be hourly-based, with different rates for normal working hours, after-hours, Saturdays, and Sundays/holidays, and replacement parts will be billed at the vendor's cost plus a 10% markup. The contract requires strict adherence to NEC codes, OSHA guidelines, and the Illinois Underground Utility Facilities Damage Prevention Act. The solicitation was posted on May 12, 2025, with proposals due by May 23, 2025, and a bid duration of 90 calendar days from the submittal date.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontractors are expressly prohibited. Vendors must comply with a comprehensive set of 33 standard certifications, including requirements related to business practices, employment policies, tax compliance, and ethical standards. The procurement requires vendors to demonstrate robust compliance with legal and operational standards, such as maintaining a drug-free workplace, avoiding discriminatory practices, and having no felony convictions. While no specific budget range is explicitly stated, the hourly rate structure and potential for ongoing maintenance suggest a moderate-value contract. Vendors must provide proof of necessary insurance, comply with prevailing wage regulations, and ensure all materials meet manufacturer specifications. The contract will be governed by the State of Illinois Chief Procurement Office General Services Standard Terms and Conditions (Version 23.2), which includes detailed provisions for financial management, record retention, and potential contract termination.