DNR Jake Wolf Fish Hatchery Pump and Drive Repair and Maintenance contract

The Illinois Department of Natural Resources (IDNR) is seeking a three-year maintenance contract for pump and drive repair services at the Jake Wolf Fish Hatchery located in Topeka, Illinois, within Madison County. The primary procurement involves comprehensive maintenance and repair of various pump systems, including turbine, centrifugal, and vertical sewage pumps, along with their associated electrical drives and motors. Vendor requirements include a minimum of three years' experience in commercial pump and drive system maintenance, ability to provide on-call labor, materials, and equipment, and a mandatory emergency response time of two hours. The contract stipulates work will be performed Monday through Friday during standard business hours, with potential 24/7 availability, and all maintenance must comply with existing plumbing, electrical, and safety codes. Pricing will be hourly-based, with differentiated rates for normal working hours, after-hours/Saturday work, and Sunday/holiday services. The proposal is due by May 5, 2025, with the opportunity originally posted on April 24, 2025. Vendors must provide documentation for replacement parts and materials, which can be billed at cost plus a 10% markup.

The contract opportunity appears to be open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. Vendors must complete the Standard Certifications form (Version 23.1), which includes 33 specific certifications covering business ethics, employment practices, tax obligations, and contractual eligibility. Insurance requirements are critical, with vendors needing to maintain comprehensive coverage and comply with prevailing wage regulations. While a specific budget range is not explicitly stated, the hourly-rate structure suggests flexibility in potential contract value. Vendors must attest to compliance with anti-discrimination laws, maintain a drug-free workplace, and meet specific standards related to human rights and ethical business practices. The contract includes provisions for potential termination, and vendors must be prepared to provide documentation of qualifications, experience, and compliance with state procurement regulations. Successful vendors will need to demonstrate technical expertise, reliability, and the capability to perform maintenance services with minimal disruption to the fish hatchery's operations.