DNR - Hydro Mulch

The State of Minnesota Department of Natural Resources is issuing a formal Request for Bid through the SWIFT Supplier Portal for the procurement of hydromulch products to support stream maintenance and bank stabilization projects in Freeborn County. The solicitation seeks bids for 560 bags of 50-pound Flexterra HP-FGM hydromulch or DNR-approved comparable products manufactured in 2026 or newer, with all specifications outlined in Exhibit C of the sample contract. Deliverables must be provided in pallets containing 40 bags per pallet, with delivery required by May 4, 2026, to DNR FAW Lanesboro at 23785 Grosbeak Road, Lanesboro, Minnesota 55949-8304. Bidders must submit pricing on a per-unit basis directly in the SWIFT system, confirm compliance with all specifications, identify the specific brand and type of mulch offered, and provide product documentation including sales literature, technical data, user manuals, and specifications at no cost to the State. Prospective respondents must submit written questions no later than April 27, 2026, at 2:00 PM Central Time to Sheri Karpenko at sheri.karpenko@state.mn.us, and all bids must be submitted electronically through the Supplier Portal by April 28, 2026, at 2:00 PM Central Time, with non-electronic and email responses rejected. The anticipated contract term runs from May 1, 2026, through April 30, 2027, with pricing quoted as firm for the initial contract term on a FOB Destination basis with freight prepaid and included in the quoted price.

The State offers procurement preferences to eligible businesses, with targeted group businesses, economically disadvantaged businesses, and veteran-owned businesses certified by the State receiving a 12 percent preference, while eligible DEED/DHS providers receive a 6 percent preference. Bidders meeting specified criteria for small, minority-owned, women-owned, or disabled veteran-owned businesses may be contacted by the Office of Equity in Procurement for certification information. Distributor or manufacturer's representative responses must include authorization letters from the Original Equipment Manufacturer on OEM letterhead, confirming that respondents are authorized dealers or resellers for the specified products. The contractor must comply with all applicable federal, state, and local laws, including Minnesota regulations regarding hazardous substances and PFAS compliance under Amara's Law (effective January 1, 2025). Payment terms are established at Net 30 days from receipt of an undisputed invoice or merchandise, and the State retains the right to reject any and all responses, award to single or multiple responders, or cancel the solicitation if deemed in its best interest. No specific contract award value or budget range is disclosed in the solicitation documents, though the State reserves the right to use any contract resulting from this solicitation.