DNR_-_Hydro_Mulch.pdf
PDF 26 KB Posted
- Attached to
- DNR - Hydro Mulch
- Solicitation number
- 2000018266
- Issued by
- Freeborn County, Minnesota
About this file
This is a Request for Bid (RFB) issued by the State of Minnesota Department of Natural Resources for the purchase of hydro mulch products for stream maintenance projects. The State is soliciting 560 bags of Flexterra HP-FGM (High Performance Growth Medium) or DNR-approved comparable products meeting all specifications outlined in Exhibit C of the sample contract. Responses must be submitted electronically through the Supplier Portal no later than April 28, 2026, at 2:00 PM Central Time. The solicitation opened on April 20, 2026, at 10:53 AM CT. Prospective bidders must submit written questions by April 27, 2026, at 2:00 PM CT to Sheri Karpenko at sheri.karpenko@state.mn.us. The ordered materials are to be shipped to DNR FAW Lanesboro at 23785 Grosbeak Road, Lanesboro, Minnesota 55949-8304 by May 4, 2026, via ground transportation. Bidders must be registered in the SWIFT Supplier Portal to participate, and non-electronic or email responses will not be accepted.
Pricing is to be submitted on a per-unit basis for the 560-bag quantity. Bidders must identify the specific brand and type of mulch being offered and confirm compliance with all specifications in Exhibit C of the sample contract document. The solicitation includes diversity and inclusion questions regarding Minnesota business location status, small business size standards, and potential eligibility for the State's Small Business Procurement Program. Bidders meeting specified criteria for small, minority-owned, women-owned, or disabled veteran-owned businesses may be contacted by the Office of Equity in Procurement for certification information. All required attachments must be uploaded with the response, or the bid may be disqualified. The State reserves the right to use any resulting contract from this solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Attachments_18266.pdf | ||
| Solicitation_Content_18266.pdf | ||
| How_To_Bid_Quick_Reference_Guide.pdf | ||
| SAMPLE_Contract_18266.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to purchase 560 bags of Flexterra HP-FGM or approved comparable for bank stabilization on stream maintenance projets.
The Contractor(s) must be able to provide the hydro mulch listed in Exhibit C of the Contract document. The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted in writing to sheri.karpenko@state.mn.us no later than April 27, 2026, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE
General Comments
- REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFB Content
2. RFB Attachments (this document needs to be filled out and uploaded back into SWIFT)
3. RFB Sample Contract (specs within under section Exhibit C)
If problems arise, please contact the buyer Sheri Karpenko by email at sheri.karpenko@state.mn.us before the due date/time.
Quick reference guide on how to bid in SWIFT, this does not need to be returned or uploaded back into SWIFT
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically
Event Details
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 1 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 2 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 3 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 560 UOM: EACH Bid Qty: 560
Reserve Price: No
Description: Brand: Flexterra HP-FGM (High Performance Growth Medium) or DNR approved comparable with the all the specifications listed in attached SAMPLE Contract within section Exhibit C.
Question Response What is the price per unit?
Response Comments
MAKE AND MODEL:
What brand and type of mulch are you offering.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 4 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 5 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 560 UOM: EACH Description: Brand: Flexterra HP-FGM (High Performance Growth Medium) or DNR approved comparable with the all the specifications listed in attached SAMPLE Contract within section Exhibit C.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW LANESBORO
23785 GROSBEAK RD
LANESBORO MN 55949-8304
United States
Quantity: 560 Due Date: 05/04/2026 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 6 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Natural Resources Department Contact: Karpenko,Sheri A Phone: 651/259-5461
Email: Sheri.Karpenko@state.mn.us
Event ID Format Type Page R2901-2000018266 Sell RFx 7 Event Round Version 1 1 Event Name DNR - Hydro Mulch Start Time Finish Time 04/20/2026 10:53:00 04/28/2026 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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