DNR fire suppression upfits for D2 and D4 cats

The State of Minnesota Department of Natural Resources (DNR) is soliciting quotations through a Request for Quotation (RFx) process for fire suppression system upfits consisting of parts and labor for two Caterpillar dozers: one D2 model and one D4 model. Installation will occur at the DNR facility located at 2115 Birchmont Beach Road NE, Bemidji, Minnesota 56601-8571. The D2 dozer upfit requires 20 components including an LVS-3 wet chemical cylinder, cartridge, nozzles, actuator, and associated hardware and fittings, while the D4 dozer upfit requires 21 components with additional nozzles and swivel assemblies. All responses must be submitted electronically through the SWIFT portal by February 13, 2026, at 2:00 PM Central Time, with questions directed to Kyle Ballantyne, State Program Administrator, Senior, due by February 11, 2026, at 2:00 PM Central Time. The delivery due date for all items and services is February 18, 2026. Vendors must be registered as official suppliers with the State of Minnesota to be eligible to bid, and pricing must be entered directly into SWIFT at the unit line level for parts and labor for each dozer model separately. The State will award only one purchase order per supplier, and payment will be made within 30 days of receipt of an undisputed invoice following the State's acceptance of work, with no partial payments authorized unless previously agreed upon in writing.

The State of Minnesota offers evaluation preferences for eligible certified businesses, including a 12 percent preference in points for certified Targeted Group (TG) businesses, Economically Disadvantaged (ED) businesses, and Veteran-Owned (VO) businesses, and a 6 percent preference for certified veteran-owned small businesses meeting Minnesota Statute 16C.16, subd. 6a requirements. Participation in these Small Business Procurement Program designations is optional and informational for respondents. The contract is anticipated to run from February 13, 2026, through February 12, 2027, with potential extension for additional months at the State's discretion, and includes a one-year warranty on all installation materials and labor following final acceptance. Responses must remain firm for 90 days following submission. The solicitation documents do not disclose a specific budget or award value; however, the State reserves the right to reject any or all responses, award to a single or multiple responders, or cancel the solicitation if deemed in its best interest. No site visits, bidder's meetings, or conferences are scheduled. Sales tax should not be added to quoted prices, and direct payment authorization applies.