DNR embroidered patches

The Minnesota Department of Natural Resources (DNR) is seeking to procure 40,000 embroidered patches through a formal Request for Bid (RFB), with 20,000 patches to be delivered in 2025 and another 20,000 in 2026. The patches will be 2-3/4 inches square, featuring 100% embroidery with a stitched edge, twill backing, and heat-sealing (iron-on) capability. Specific design requirements include visible stitching and matching the graphic designs provided in the solicitation documents, which feature deer research and cooperation themes. Vendors must submit their bids through the SWIFT Supplier Portal by May 9, 2025, at 2:00 PM Central Time, with all questions regarding the solicitation due by May 7, 2025, at 2:00 PM CT. Delivery locations are specified as the DNR FAW Carlos Avery Wildlife location in Forest Lake, MN, with specific delivery dates of August 13, 2025, for the first batch and September 20, 2025, for the second batch. Patches must be bundled in bags of 50, and vendors are required to provide virtual proofs prior to production. Evaluation will likely focus on compliance with technical specifications, pricing, and the ability to meet delivery schedules.

The solicitation emphasizes diversity and inclusion, offering preferences for Minnesota-based small businesses, including those owned by minorities, women, veterans, and individuals with substantial physical disabilities. Vendors can claim a 6% preference if certified as a veteran-owned or service-disabled veteran-owned small business, with verification required through the Office of Equity in Procurement or the United States Department of Veterans Affairs. The state encourages exploration of certification in the Small Business Procurement Program and welcomes responses from businesses meeting these criteria. While no specific incumbent vendor is mentioned, the solicitation requires vendors to be authorized distributors and comply with strict requirements, including avoiding prohibited substances like triclosan and PFAS. The contract will serve as the single point of contact for warranty work, and vendors must provide comprehensive documentation with their bids. Although the exact contract value is not specified, the procurement involves 40,000 patches with pricing to be determined through the competitive bidding process, suggesting a potentially significant contract opportunity for qualifying vendors.