DNR_EMBROIDERED_PATCHES.pdf
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- Attached to
- DNR EMBROIDERED PATCHES
- Solicitation number
- 2000017111
- Issued by
- Washington County, Minnesota
About this file
This document is a Request for Bid (RFB) issued by the Minnesota Department of Natural Resources (DNR) for embroidered patches. The state is seeking to purchase 40,000 patches (20,000 for 2025 and 20,000 for 2026), each measuring 2-3/4 inches square, to be bundled in bags of 50. The bid event is open from May 1, 2025, to May 9, 2025, with a submission deadline of May 9, 2025, at 2:00 PM CT. Vendors must submit their responses through the Supplier Portal and are required to register as a bidder or supplier. Questions about the solicitation must be submitted via email to Denise Katchmark by May 7, 2025, at 2:00 PM CT, and all patches must be delivered to the DNR FAW Carlos Avery Wildlife location in Forest Lake, MN by May 14, 2025.
The bid includes specific requirements for vendors, such as incorporating delivery/shipping costs into the unit price and completing Attachments A-D. The state has included diversity and inclusion considerations, asking bidders if they are a Minnesota-based small business or if they meet certain ownership criteria for minority-owned, women-owned, veteran-owned, or businesses located in economically disadvantaged counties. Vendors are encouraged to explore certification in the State's Small Business Procurement Program. The event will use US Dollars, and no other currency is allowed. Bidders must follow strict submission guidelines, including uploading all required documents and entering prices into the SWIFT system by line item and delivery location.
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Text version
Event Description ADDENDUM 2 added to event patches material
ADDENDUM 1 added to clarify delivery date language
THIS IS A FORMAL REQUEST FOR BID. Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to purchase embroidered patches, in the qty. of 40,000.
The Contractor(s) must be able to provide these items at a contracted rate to the location(s) listed in Exhibit C of the Sample Contract document. The State reserves the right to use any bid that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation must be submitted via email to Denise Katchmark at denise.katchmark@state.mn.us no later than May 7, 2025, 2:00 PM CT. All questions received by the cutoff date and time will be responded to via an addendum attached within this bid request. Contact regarding this solicitation with any State personnel other than the Buyer listed may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
REVIEW THE FOLLOWING DOCUMENTS PRIOR TO SUBMITTING YOUR RESPONSE:
1. RFP Content
2. RFP Attachments
3. RFP Sample Contract Responders must submit all attachments as requested. Please enter all prices proposed into the SWIFT system under each line item by delivery location.
General Comments
- VENDOR REGISTRATION OR ISSUES BIDDING: See the documents attached on "how to bid" and "vendor registration" for information.
Follow instructions to print, fill out, sign and re-attach the Attachments A to D in your bid documents
Add the cost for delivery/shipping in your line item unit price, no additional shipping will be paid if added to an invoice
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 1 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
Print, fill out and reattach the ATTACHMENTS A-D with your bid. If you are a vendor outside of the USA, attach a current W-8
A file attachment is required to satisfy this question.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 2 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 3 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 20000 UOM: EACH Bid Qty: 20000
Reserve Price: No
Description: Embroidered Patches 2025, 2-3/4" square, must be bundled in bags of a qty. of 50, incl.
delivery in unit price
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 20000 UOM: EACH Bid Qty: 20000
Reserve Price: No
Description: Embroidered Patches 2026, 2-3/4" square, must be bundled in bags of a qty. of 50, incl.
delivery in unit price
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 4 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 5 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 20000 UOM: EACH Description: Embroidered Patches 2025, 2-3/4" square, must be bundled in bags of a qty. of 50, incl. delivery in unit price
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW CARLOS AVERY WILDLIFE
5463-C W BROADWAY
FOREST LAKE MN 55025-8824
United States
Quantity: 20000 Due Date: 05/14/2025 Freight Terms:
Ship Via: Ground
Line: 2 Item ID: Line Qty: 20000 UOM: EACH Description: Embroidered Patches 2026, 2-3/4" square, must be bundled in bags of a qty. of 50, incl. delivery in unit price
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW CARLOS AVERY WILDLIFE
5463-C W BROADWAY
FOREST LAKE MN 55025-8824
United States
Quantity: 20000 Due Date: 05/14/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 6 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Katchmark,Denise M.
Phone: 651/259-5547
Email: Denise.Katchmark@state.mn.us
Event ID Format Type Page R2901-2000017111 Sell RFx 7 Event Round Version 1 1 Event Name
DNR EMBROIDERED PATCHES
Start Time Finish Time 05/01/2025 14:00:00 05/09/2025 14:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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