DNR Eastern U. P. ORV Trail Dust Control Contract-Amendment #

The State of Michigan Department of Natural Resources issued Request for Proposal 190000002723 on July 9, 2019, seeking qualified contractors to provide dust control services on Off-Road Vehicle (ORV) trails in the Eastern Upper Peninsula across Schoolcraft, Mackinac, Luce, and Chippewa Counties. The procurement requires contractors to furnish personnel, materials, equipment, and services to apply approved dust control agents to five designated treatment locations totaling 8.02 miles in year one and 25.56 miles over the three-year contract term, with sites including Seney M-77 North (3.5 miles), Newberry M-123 North (3.0 miles), Trout Lake M-123 East (0.52 miles), Cedarville M-129 North (1.0 mile), and Autrain West (0.5 mile). Contractors must apply dust control agents a minimum of once per ORV riding season beginning spring/summer 2019, with additional applications possible during exceptionally dry periods, and all work must be completed, inspected, and accepted between the last full week of May through the first full week of June of each contract year. Three approved dust control agents are available for application: Calcium Chloride at 35% solution (176 gallons per 0.1 mile), Penetrating Emulsion Prime at recommended solution (218 gallons per 0.1 mile), or Magnesium Chloride at 30% solution (293 gallons per 0.1 mile), with one-year material requirements ranging from 14,995 to 24,963 gallons depending on agent selection. Contractor requirements include providing drivers with valid Michigan Commercial Driver's Licenses, submitting Material Safety Data Sheets and treatment specifications with bid proposals, obtaining DNR project manager approval prior to application, and developing a comprehensive project plan addressing work activities, equipment, transportation, weather contingencies, and retreat criteria. Proposals were due on Wednesday, July 24, 2019, at 3:00 p.m. Eastern time, with written questions required by 5:00 p.m. Eastern on July 18, 2019, and answers posted by July 22, 2019. The evaluation process employed a pass/fail assessment of technical criteria including vendor qualifications, relevant experience, contract activities, CDL requirements, and project planning capabilities, followed by price evaluation on a best value basis to the State of Michigan.

The RFP evaluation criteria include consideration of qualified disabled veteran/service-disabled veteran-owned business (QVD/SDVOB) status under MCL 18.1261(8) and overall economic impact to Michigan, including principal place of performance and employment of Michigan residents, though no specific set-aside percentages or restrictions limiting eligible respondents were identified in the solicitation documents. The RFP does not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration. All proposals must be submitted electronically through the Michigan SIGMA VSS system with individual document file sizes limited to 6 megabytes and must include completed responses to the Vendor Questions Worksheet, the Statement of Work, pricing information, a Confidential Treatment Form, and acceptance or documented exceptions to the Standard Contract Terms. Contractors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and Workers' Compensation Insurance as required by law, with the State named as an additional insured. The contract has a base period of three years with two optional one-year renewal periods, and contracts valued at $500,000 or greater require approval by the State Administrative Board; however, specific budget ranges or estimated award values were not disclosed in the available documentation. Contact for this procurement is Patrick Avendt at (517) 284-5922 or avendtp@michigan.gov, with Paul E. Gaberdiel serving as the DNR Project Manager at (906) 293-5131 ext. 4045 or (906) 235-9650.