DMVA Keys and Cores

The State of Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal 2100000001673 for the procurement of keys, cores, and hardware to support facility operations across DMVA locations. The solicitation was posted on April 20, 2021, with a response deadline of May 17, 2021, providing vendors with 27 days to submit proposals. The resulting contract will establish a three-year term with two one-year renewal options. The procurement required vendors to demonstrate technical capability in providing quality keys, cores, and associated hardware while maintaining full compliance with all state terms and conditions without exceptions. Evaluation was conducted by a team of subject matter experts including facilities managers and locksmith specialists from various DMVA locations who assessed proposals based on technical responsiveness and adherence to mandatory requirements. Four vendors submitted proposals by the deadline, though only one vendor successfully passed the technical evaluation and provided fully responsive proposals.

The State of Michigan awarded the contract to Craft Master Hardware Inc. in the amount of $75,000.00, pending State Administrative Board approval, based on their superior technical evaluation and competitive pricing. Year One pricing was established at $8,963.52, Year Two at $9,277.20, and Year Three at $9,602.00, with additional hardware costs of $335.15 and a 0% quick pay discount applied. Although Tamarack Builders Inc. qualified as a Service-Disabled Veteran Owned Business (SDVOB) and received a 10% preference consideration in the evaluation process, their substantially higher pricing of $21,240.92 for Year One, $26,559.49 for Year Two, and $33,235.61 for Year Three rendered them non-competitive. Two other bidders, WESCO Distribution Inc. (dba Anixter) and M.J.T. Inc. (dba Ewert Inc.), failed to meet mandatory technical requirements and were deemed non-responsive to the solicitation.